Exhibitor Registration Form

Thank you for your interest in becoming a Town Day Exhibitor! Please take a moment to review the following information about the day before registering.

EVENT OVERVIEW
The Stoneham Chamber of Commerce Town Day Committee look forward to your participation in the 38th Annual Town Day, Sat., Sept 17 from 11AM to 4 PM (Rain Date: 9/18). Town Day was established to celebrate and showcase the town and its business, recreation, artistic, cultural and non-profit communities. Your attention and adherence to the following guidelines are essential to Town Day’s success. Please direct all inquiries to Megan Day at (781) 438-0001 or megan@stonehamchamber.org.

RESERVATION POLICY
Reservations are accepted on a first come first paid basis, with Town Day’s overall best interest the focus. As always, we cannot accept specific space requests. You will receive an email about a week prior to Town Day with your space location and all other pertinent information, including entry, set-up and exit instructions. Please provide your email address when you register as we WILL NOT be mailing location information via the postal service. Your activity/food plan is required on the application at the time you submit it.

Please note, that to reserve a space at the Chamber Member rate, your account must be in good standing. If your membership has lapsed, your space is not guaranteed until you renew your membership or pay the non-member fee.

There will be a $50 late fee assessed to all applications received after September 1, 2022. Because there is an event rain date, there will be no refunds if the event is postponed due to severe inclement weather.

The Town Day Planning Committee reserves the right to to not allow an exhibitor to participate in the event. You will be notified prior to the event and refunded any fees paid towards the event.

PAYMENT METHODS
Acceptable methods of online payment are VISA and Mastercard. If you would like to pay with an American Express card, please call our office at (781) 438-0001 to process payment. Checks can be made out to the Stoneham Chamber of Commerce and mailed to 335 Main Street, Suite 202, Stoneham, MA 02180.

FOOD SERVICE
If you are planning to sell/serve food, you MUST contact the Stoneham Board of Health (781-279-2621) and complete paperwork for a one-day license. There is no license fee for non-profits, The necessary forms can be found here: www.stoneham-ma.gov/sites/stonehamma/files/file/file/new_short_term_application.pdf and all necessary paperwork must be completed prior to Town Day. The BOH will ensure compliance and has the authority to shut down any operation that has not been sanctioned by their office.

GENERAL INFORMATION

The fee is for the space only. We do not provide tents, tables or chairs unless you have ordered them on the registration form. Each Space is 10’ x 10’ and there is a limit of two (2) spaces per participant. Your set up must fit this space.Use of a personal tent/canopy must be noted on the application where requested. It must be self-standing –stakes or poles may not be driven into the ground. All tents must be tied down on all corners with adequate weights such as sandbags or 1 gallon water jugs. If your tent/canopy does not meet these requirements, you will not be allowed to use it. Tents, tables and chairs rented through the Chamber will be delivered and set up at 7:00AM on the day of the event.
The use of a generator must be pre-approved.
If you are selling food, merchandise, chances in a raffle, etc., your prices must be clearly posted.

SPONSORSHIP
In additional to exhibitor space, there are many ways for your business to increase visibility through sponsorship of this popular event. For more information about sponsorship opportunities associated with Town Day, please click HERE or contact Megan Day at megan@stonehamchamber.org or (781) 438-0001.

PROHIBITED ACTIVITIES
It is important to the Chamber of Commerce that Stoneham Town Day remain a family-friendly, enjoyable safe event for ALL who attend.

No materials that can be perceived as negative or an attack on an individual and/or a group will be permitted to be posted and/or distributed.
No hair-cutting, aerosol products, silly string, bomb bags or pop caps are allowed.
If your activity is “active” and/or cannot be contained to the space size, prior approval must be obtained from the committee each year. This includes distribution of materials to participants.

Please note: By registering your business/organization on the following page, you agree to abide by the guidelines and regulations set forth by the Stoneham Chamber of Commerce. Thank you!