EXHIBITOR TERMS & INFORMATION
LOCATION & EXHIBITS
Exhibits will be on display in the Main Auditorium of the Augusta Civic Center. The Planning Committee reserves the right to adjust the floor plan to meet the needs of exhibitors and registrants.
BOOTH DETAILS AND ASSOCIATED COSTS
Each booth is approximately 8 ft. deep by 10 ft. wide and divided by pipe and drape. The single booth includes one table with tablecloth and drape, two chairs and an electrical outlet. The double booth includes two tables with tablecloths and drapes, four chairs and an electrical outlet. For MBTA members, the cost is $450 for a single booth or $800 for a double booth. Booths are included with top sponsors. For sponsorship opportunities visit: Maine Transportation Conference - 2022. The booth price also includes two “Day Only” Conference Registrations. Audiovisual equipment is provided at an additional cost, if requested by Tuesday, November 15, 2022. Only bite-size snacks are allowed as food give-aways.
INSTALLATION AND REMOVAL TIME
Exhibitors are asked to install on Wednesday, November 30 between 3 p.m. and 8 p.m. Exhibit installation on Thursday, December 1 (additional fee), will occur between 6 a.m. and 7 a.m. only. All booths must be ready for viewing by 7 a.m. We regret there is no space available for the storage of empty cartons, crates, etc. Dismantling of exhibits may not begin before 3:30 p.m. on Thurs., Dec. 1. All exhibits must be removed from the exhibit area by 10 p.m. on Thurs., Dec. 1.
SHIPPING YOUR BOOTH?
Deliveries may be made to the Augusta Civic Center, Monday-Friday, 8 a.m. - 4 p.m. no earlier than 5 business days before the event. Deliveries should reference the event, and should be sent to:
Augusta Civic Center
Maine Transportation Conference
76 Community Drive
Augusta, ME 04330
EXHIBIT HOURS
The schedule of activities in the exhibit area is as follows:
7 a.m. - 8 a.m. Registration & Continental Breakfast
10:15 a.m. - 11 a.m. Break - Viewing of Exhibits & Refreshments
12 p.m. - 1:45 p.m. Lunch
3 p.m. - 3:30 p.m. Break - Viewing of Exhibits & Refreshments
EXHIBIT FACILITY
The Exhibitor assumes responsibility and liability for losses, damages and claims arriving out of injury or damage to the Exhibitor’s displays, equipment and other property brought upon the premises of the Augusta Civic Center. The Exhibitor shall indemnify and hold harmless the Augusta Civic Center and the sponsors of this event and their agents, servants and employees from any and all such losses, damages and claims.
CANCELLATION / REFUNDS
Cancellation/refund requests must be submitted to Cindy VanDenBossche at Cindy@mbtaonline.org no later than Friday, November 11, 2022. An e-mail will be sent confirming your cancellation.
ACCOMMODATIONS
A block of rooms has been reserved at the following hotels in Augusta:
Best Western Plus Augusta Civic Center (110 Community Drive) at a conference rate of $109 plus tax per night for arrival on Wednesday, November 30 and departure on Thursday, December 1 or Friday, December 2. Reservations must be made by November 18, 2022 to be eligible for the quoted rate. Please refer to the Maine Transportation Conference or MBTA when making your reservations. Best Western Plus Augusta Civic Center – 207-622-4751. To reserve online: Best Western Plus Augusta Civic Center.
Quality Inn & Suites Maine Evergreen Hotel (65 Whitten Road) at a conference rate of $132 plus tax per night for arrival on Wednesday, November 30 and departure on Thursday, December 1 or Friday, December 2. Reservations must be made by November 16, 2022 to be eligible for the quoted rate. Please refer to the Maine Transportation Conference Group when making your reservations. Quality Inn & Suites Maine Evergreen Hotel – 207-622-3776. To reserve online: Quality Inn & Suites Maine Evergreen Hotel
Other local accomodations include:Comfort Inn Civic Center - 207-623-1000Fairfield Inn & Suites - 207-623-2200Hampton Inn - 207-622-4077Homewood Suites by Hilton - 207-480-2050Senator Inn & Spa - 207-622-5804
