2019 San Antonio Vendor Registration 

Exhibitors may not alter the locations of booths or tables without the written consent of TBCWEA. The assignment, subletting, selling, or sharing of space already assigned is prohibited without the prior consent of TBCWEA. We reserve the right to alter the locations of exhibits if deemed advisable and in the best interest of the conference generally.  

Required Booth Etiquette 
Fire codes and common courtesy require that you contain your display to your booth space. No soliciting or promoting of a business is allowed in the aisles outside your assigned booth space. Please be courteous to your fellow vendors. In addition, isles, passageways, and lobby exit areas giving access to fire-extinguishing apparatus must be kept clear at all times.  

As an exhibitor, you will receive one 6 feet table, one chair, a name badge, one lunch. Booth sizes will vary due to location.  
(An additional 6 foot table is available for an additional fee. See registration information.) Exhibitors may not alter the locations of booths or tables. TBCWEA reserves the right to alter the locations of exhibits if deemed advisable and in the best interest of the conference.  

The exhibit must be designed and displayed to conform to the size of the space assigned. Nothing shall be displayed in such a manner to obstruct the view of, or interfere with the exhibits of other vendors. Shelving, banners, clothing and other display items must fit within the booth space or approved by TBCWEA staff. ALL MATERIALS USED MUST BE FLAME PROOF. 

TBCWEA reserves the right to prohibit or remove any exhibit that, in the opinion of TBCWEA, may detract from the general character of the conference as a whole. This reservation includes persons, objects, printed matter, or anything of a character that TBCWEA determines objectionable to the conference. In the event of such restriction or eviction, TBCWEA is not liable for damages nor will it refund rentals or other exhibit expenses. Order taking and direct sales of educationally related products or services by exhibitors are permitted only in the exhibit area. 

Exhibitors that choose to sell merchandise at TBCWEA Conferences assume full responsibility in securing vendor license and collecting applicable taxes. 

In no event shall TBCWEA be liable for special, indirect, or consequential damages, or losses of profits, arising from exhibitor’s activities during the conference or under this agreement. 

While exhibitors are moving in and out through the loading area they will not leave their vehicle unattended for an extended period of time. Please be aware that other exhibitors may be waiting to load or unload. 

Vendors are expected to donate at least one door prize of $25.00 value. 

Each exhibitor will receive one lunch. Additional lunches are available for purchase. (See registration form) 

Vendors wishing to present a session(s) may make a request to the Executive Director (maryann@tbcwe.org) by submitting the title and description of the session.