When

Saturday, February 8, 2020 from 8:00 AM to 5:00 PM CST
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Where

Shearer Hills Baptist Church 
12615 San Pedro Ave.
San Antonio, TX 78216
 

 
Driving Directions 

Contact

Rosie Cardona 
Texas Baptist Church Weekday Education Association 
512-585-0933 
rosie@tbcwe.org 
 

2020 San Antonio Vendor Registration

Join the Texas Baptist Church Weekday Education Association's Regional Conference, Saturday, February 8, 2020.  Our conference will be hosted by Shearer Hills Baptist Church of San Antonio, address and map are on the left side of this page.

Attendees of this Conference -  Early childhood administrators from private and public schools; directors and staff of weekday education centers, Pre-Kindergarten programs, child care centers, family child care providers, college-level early childhood instructors; in-service trainers and consultants.

As a Conference Exhibitor, you’ll receive, an 6 ft. table & 1 folding chair, name badge, signage, one lunch, company listed in program. Booth sizes will vary due to location.

Set Up - Friday, February 7, 2019, 1:00 p.m.-4:00 p.m.

Exhibit Hours - Saturday, February 8, 2019, 7:30 a.m.-4:00 p.m.

Benefits of Exhibiting with TBCWEA! 

  • Maximum Visibility– You will be located where registrants will pass you many times a day. 

  • Meet Face-to-Face with a targeted audience for your products and services. 

  • Expect an Interested Audience for demonstration of new product introductions. 

  • Generate new sales leads. 

  • Opportunities to network with existing clients.  

NO REFUNDS WILL BE AVAILABLE.

Exhibitor Policies and Regulations 

  • Exhibitors may not alter the locations of booths or tables without the written consent of TBCWEA. The assignment, subletting, selling, or sharing of space already assigned is prohibited without the prior consent of TBCWEA. We reserve the right to alter the locations of exhibits if deemed advisable and in the best interest of the conference generally.  

  • Required Booth Etiquette 
    Fire codes and common courtesy require that you contain your display to your booth space. No soliciting or promoting of a business is allowed in the aisles outside your assigned booth space. Please be courteous to your fellow vendors. In addition, isles, passageways, and lobby exit areas giving access to fire-extinguishing apparatus must be kept clear at all times.  

  • As an exhibitor, you will receive one 6 feet table, one chair, a name badge, one lunch. Booth sizes will vary due to location.  
    (An additional 6 foot table is available for an additional fee. See registration information.) Exhibitors may not alter the locations of booths or tables. TBCWEA reserves the right to alter the locations of exhibits if deemed advisable and in the best interest of the conference.  

  • The exhibit must be designed and displayed to conform to the size of the space assigned. Nothing shall be displayed in such a manner to obstruct the view of, or interfere with the exhibits of other vendors. Shelving, banners, clothing and other display items must fit within the booth space or approved by TBCWEA staff. ALL MATERIALS USED MUST BE FLAME PROOF. 

  • TBCWEA reserves the right to prohibit or remove any exhibit that, in the opinion of TBCWEA, may detract from the general character of the conference as a whole. This reservation includes persons, objects, printed matter, or anything of a character that TBCWEA determines objectionable to the conference. In the event of such restriction or eviction, TBCWEA is not liable for damages nor will it refund rentals or other exhibit expenses. Order taking and direct sales of educationally related products or services by exhibitors are permitted only in the exhibit area. 

  • Exhibitors that choose to sell merchandise at TBCWEA Conferences assume full responsibility in securing vendor license and collecting applicable taxes. 

  • In no event shall TBCWEA be liable for special, indirect, or consequential damages, or losses of profits, arising from exhibitor’s activities during the conference or under this agreement. 

  • While exhibitors are moving in and out through the loading area they will not leave their vehicle unattended for an extended period of timePlease be aware that other exhibitors may be waiting to load or unload. 

  • Vendors are expected to donate at least one door prize of $25.00 value. 

  • Each exhibitor will receive one lunch. Additional lunches are available for purchase. (See registration form) 

  • Vendors wishing to present a session(s) may make a request to the Executive Director (maryann@tbcwe.org) by submitting the title and description of the session.  

  • Expected attendance 150-200.