Arts Fest Beverly 

Saturday, June 16, 2012,  10 am – 4 pm (RAIN OR SHINE!)

Exhibitor Guidelines

Please note we are still processing application emails received before 4/17/12 but we are no longer accepting any additional registrations from new or returning artists. We have sold out of space for 2012!

Exhibitors participating in Arts Fest Beverly 2012 will be responsible for all the conditions and/or rules and regulations listed below.  

REGISTRATION / APPLICATION - The application deadline is May 31, 2012 or whenever spaces are filled. The fee is $90 if you register online and $100 if you register by paper.  Discounted fees are available for nonprofits. We have spaces for 120 exhibitors but they fill up quickly!  NOTE: only registrations received by April 30 will be guaranteed to have the exhibitor’s name recognized in publicity materials.

NOTE:  We reserve the right to limit the number of exhibitors by category of artwork (regardless of whether you are a returning or new exhibitor).

REFERRAL PROGRAM - For every friend you refer who is accepted into Arts Fest and subsequently registers and participates, we will reimburse you $25.  Your friend must tell us on their application that you referred them; referrals will not be accepted after your friend registers.  Your referral fee will be paid after the event.

ELIGIBILITY - All work must be original.  Work produced for mass resale is not acceptable.

QUALIFICATIONS - We encourage all fine exhibitors and fine handmade crafters to apply.  Artwork will be accepted from the following categories: painting, print, drawing, sculpture, photography and one-of-a-kind and limited edition pieces in baskets, ceramics, jewelry, decorative fiber, wearables, glass, furniture, leather, metal, mixed media, paper and wood.  Only limited edition prints of no more than 500 from one source, hand-pulled, signed and numbered by the exhibitor, will be permitted.  Prints of photographs made from the exhibitor’s original negative must be limited to an edition of no more than 500 from one image (negative) inclusive of all sizes, signed and numbered by the exhibitor.  We also encourage exhibitors to demonstrate their craft in their space.  If you sell children’s items, it is your responsibility to ensure compliance with all Consumer Product Safety Improvement Act (CPSIA) regulations.  Arts Fest Beverly reserves the right to accept or reject any application based on the above-mentioned statement of qualifications.

WEATHER - Arts Fest Beverly is an outdoor event.  We have indoor locations reserved on Cabot Street in the event of rain; we will communicate with all exhibitors by email as we get closer to the event regarding weather issues.  Exhibitors must make provisions for safe-guarding of their goods in all weather conditions. 

CANCELLATION POLICY / REFUNDS - Cancellations will be accepted and refunds provided when we are notified by email by May 16, 2012.  No refunds will be given for any reason after May 16, 2012.

SPACE - Arts Fest Beverly takes place on Cabot Street in downtown Beverly, which is closed to traffic.  Booth spaces are approximately 10’ x 10’ and are located on the street which means the space may slope toward the curb.  The use of the location is restricted to the exhibitor(s) to whom it is assigned. Spaces are assigned randomly although we will try (but not guarantee) to honor your request based on the date we receive your registration.  Your space location will be given to you at check-in. Exhibitors must provide all tables, chairs, canopy, manpower and other items and materials necessary for the space setup.  Electricity is not available.  Every attempt must be made to make the space as visually appealing as possible. 

SET UP & DISMANTLING - All exhibitors are responsible for their own setup and they must be ready for customers by 10am.  After registering, exhibitors may unload their car or van at the booth site for easy access, then park in a free lot.  Exhibitors’ display must remain within their designated space and must be set up for the duration of the event.  Dismantling of the display starts at 4pm.  Any exhibitor who leaves before 4pm will be barred from future Arts Fest events.  All spaces must be left clean and exhibitors must supply their own trash bags for clean-up. 

INSURANCE - Arts Fest Beverly does not provide insurance to exhibitors; we recommend that exhibitors have their own insurance coverage.

SALES TAX - Exhibitors are responsible for all Massachusetts sales taxes associated with their sales.

PROMOTION - Arts Fest Beverly will do its utmost to promote attendance.  Arts Fest Beverly encourages all exhibitors involved to also do their own promotion.

Exhibitors participating in Arts Fest Beverly 2012 will be responsible for all the conditions and/or rules and regulations listed above in the Exhibitor Guidelines.  Any violation of these conditions, or any other condition imposed by staff members at the event, is cause for removal without refund. 

Before registering, please look at the map to determine if you prefer section A or B.

NOTE: Please note we are still processing application emails received before 4/17/12 but we are no longer accepting any additional registrations from new or returning artists. We have sold out of space for 2012!

 Arts Fest Beverly Map and Exhibitor Guidelines 2012

www.beverlymainstreets.org