Contractor Business Systems Rules

Program Description:

Clauses were added to the DFARS last year incorporating standards a contractor must meet for the Government to consider a business system acceptable. The systems covered by these new rules are:

• Accounting System
• Earned Value Management System
• Estimating System
• Material Management System
• Property Management System
• Purchasing System

In addition, provisions are now included giving the Contracting Officer the authority to withhold a percentage of a contractor’s payment (up to 10%) if one or more significant deficiencies exist in one or more of the covered business systems.

Join us for a discussion on the business systems rules as we explain the following aspects of the DFARS Business System Rule:

•  Which contractors are subject to the rule
• What business systems are covered
• How the rule works in practice

The discussion will also include a brief description of each covered business system as well as:

•  Examples of the application of the rule
• Business system audit priorities and changes in audit programs
• Practical tips all contractors must follow to maintain acceptable business systems

About the Presenters: 

Nicole M. Mitchell, CPA

Partner, Government Contract Services Group

 Nicole Mitchell joined Aronson LLC in 1998 and serves as a Partner in Aronson’s Government Contract Services Group. She received a Bachelor of Science in Accounting from Frostburg State University and a Masters in Business Administration from Mount Saint Mary’s College.

Nicole specializes in accounting and financial issues impacting government contractors. She has a broad-based background in generally accepted accounting principles and cost principles related to government contractors including the Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS). Nicole provides consulting and accounting services to government contractors in the areas of financial regulatory compliance, contract pricing, and complex cost accounting structures. She has in-depth knowledge of the key financial business systems and compliance risk unique to government contractors.

Nicole has been a guest speaker on various financial and government contracting topics for such organizations as the AICPA, MACPA, GWSCPA, VSCPA, and the Veteran Institute for Procurement. She co-authored a Thompson RIA reference manual for controllers “Doing Business with the Federal Government” and is a regular contributor to Aronson’s Fed Point blog.

Nicole actively participates in the Montgomery County Chamber Community Foundation. She is also a member of several professional organizations, including the AICPA, Professional Services Council and the Montgomery County Chamber of Commerce.  Nicole is a licensed CPA in the State of Maryland and received an award from the state of Maryland for one of the highest scores on the CPA exam.

 Thomas A. Marcinko

Principal Consultant, Government Contract Services Group

Tom Marcinko is a Principal Consultant in Aronson’s Government Contract Services Group. He is responsible for providing clients with a broad variety of both pre- and post-award support. With over 30 years of government contracting experience, he specializes in proposal development, contract and subcontract administration, FAR compliance, small business programs, and government audits.

Tom is a featured speaker at Aronson events and a frequent guest speaker for numerous organizations, including the GWSCPA, VSCPA, the Northern Virginia Technology Council, the Washington Board of Trade and the NCMA. Tom presents training classes on a variety of subjects, including several courses in the fundamentals of government contracting for the University of Virginia’s government contracting certificate program. He has also written articles on government contracting for the NCMA Contract Management magazine, as well as other periodicals.

Tom earned his Bachelor of Science Degree in Accounting from the University of Central Florida and his law degree from the University of Florida. He is a member of the Florida Bar and the National Contract Management Association (NCMA).

 

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