Latisha Crubaugh 
SEBS/NJAES, Rutgers 
(848) 932-3506 


Wednesday May 30, 2012 from 9:30 AM to 4:00 PM EDT

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Cook Campus Center, Room 202 AB 
59 Biel Road
New Brunswick, NJ 08901

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2012 Office of Grants Facilitation Workshop: Preparing the Successful Grant Application 

Are you writing grant proposals but wish your success rate was higher?   Come learn some of the tricks of the trade and get a better overview of the grant application process at Rutgers.  There will be plenty of opportunities to ask questions and to learn more about the challenges and opportunities in the current funding environment.

Lunch will be provided for those who register by May 25.  This workshop is limited to 40 people and is designed for Rutgers faculty and post-docs.  Advanced graduate students are welcome but must first contact Xenia Morin ( to obtain permission.

Where:   Cook Campus Center, Room 202 A/B

When:  Wednesday, May 30, 2012, 9:30-4:00 pm

9:15 am - Registration and Coffee

9:30-12:30 pm - MORNING SESSION 

9:30 am - Welcome and Introductions  

10:00 am - Overview of Grant Proposal Development and Application Process at Rutgers, SEBS (Xenia Morin, Office of Grants Facilitation)

  • How long does it take?
  • Planning your time and identifying tasks
  • Project management
  • Creating checklists and tasks
  • Setting expectations
  • Getting training
  • How to work with others during the proposal development phase

10:30 am - RU Offices that can support your proposal development—navigating who to call at RU for assistance These include:  Office of Grants Facilitation at SEBS, Office of Research and Sponsored Programs (ORSP), Office of Technology Commercialization (OTC), Rutgers Foundation,  Human Subjects Institutional Review Board (IRB), Animal Care, Rutgers Environmental Heath Office, Office of the Proposal Development (limited submissions) in the Office of the Vice President for Research and Economic Development, International Office, NB Graduate School, Website resources.

11:00 am - BREAK

11:15 am - Understanding Funding Agencies and Finding Funding Opportunities (Xenia Morin, Office of Grants Facilitation)

What kind of funding is best for your project?

Quick funding searches:  Getting Started with COS Pivot

Understanding the Funding Organization and Finding a Match

  • Determining what a funding agency funds and why
  • The role of the Program Officer
  • Myths and realities

11:45 am - Considering New Funding Options:

  • Understanding the Department of Defense—Bruce LaMattina, Rutgers

12:15-1:15 pm - LUNCH and Informal Networking Opportunity

1:15- 4:00 pm - AFTERNOON SESSION

1:15 pm - Writing the Successful Application Overview (Xenia Morin, Office of Grants Facilitation)

Getting the most out of the request for applications (RFA) or funding opportunity announcement (FOA)

  • Identifying your team and making new contacts

1:45 pm - Project Narrative Writing Tips and Tricks (Xenia Morin, Office of Grants Facilitation and Mike Muller, OPD)

  • Determining your audience for writing
  • Learning how to write a responsive application
  • Why writing a proposal is different from writing a scholarly paper
  • Why writing a draft or two isn’t enough
  • Getting feedback
  • Technical editing

2:15 pm - Project Budgeting - the reality check for the scope of your work (Theresa Kirby, Office of Grants Facilitation)

  • Creating a draft BUDGET for the funding agency
  • Writing a budget justification
  • Who can help?  What information do you need?
  • Cost-sharing
  • ORSP budget template - why use it?
  • What is important in budgeting?
  • Estimating F&A (indirect costs)
  • Refining the budget during proposal development

2:45-3:00 pm - BREAK

3:00 pm - Navigating the “Paperwork” (Sarah Dumais, ORSP and Ryan Womack, RU Libraries)

  • What to expect: sorting out the internal and external paperwork
  • Endorsement Forms-internal paperwork.  External paperwork and its connection to the internal paperwork.
  • Tools for creating a budget
  • Subcontracts, professional services agreements, and Letters of Intent, Memorandum of Understanding
  • International work—the challenges and the opportunities
  • Biosketches
  • Current and Pending Forms
  • Data management plans
  • Post-doc mentoring plans
  • Broader impacts and outreach
  • Submission mechanisms

Before you leave:  Wrap-Up and Reflection

Work Time:  Creating your tentative plan for your next application for funding