Best Chapter for 2015
WE WILL MAINTAIN A WAITING LIST!
AUSA
REDSTONE–HUNTSVILLE CHAPTER
ANNUAL MEETING
12-14 October 2015
The AUSA Redstone-Huntsville Chapter announces availability of hotel rooms for Corporate Members in Redstone-Huntsville Convention Hotel – the Embassy Suites
The following provides information regarding your AUSA Redstone–Huntsville Chapter accommodations and scheduled activities at the AUSA Annual Meeting, 12-14 October, 2015. All Chapter lodging will again be at the Embassy Suites Hotel, 900 10th Street, Washington, D.C. 20001.
LODGING: Redstone-Huntsville Corporate Member companies may reserve five (5) rooms to begin with by following the Annual Meeting lodging link at www.ausaredstone.org to fill out the online reservation form. The individual room rate is $305/night + Tax. All rooms are suites, with one king or two queens, plus a sofa bed. You must cancel by 3 PM at least 72 hours prior to your reservationt – please see the new cancellation policy below.
Each Redstone-Huntsville Corporate Member company may ask for five rooms. Room requests will be filled on a first-come first-served basis, once the room sponsor contribution (see additional information below) is received. On July 24th – the five room restriction WILL BE lifted and companies may acquire as many rooms as available.
WAIT LIST: If there are additional rooms available – a wait list will be open for submission of names. Rooms may be requested and may be provided if available; however, you are strongly advised to make alternate plans for additional rooms as we may not be able to honor requests.
Our room list and any remaining rooms MUST be turned over to AUSA National on September 1st. Please have all room requests completed by August 31. Confirmation numbers will be provided as soon as they become available. After your confirmation is received, YOUR CHAPTER IS OUT OF THE LODGING BUSINESS for this year and any transactions regarding lodging, after confirmation numbers are received, must be done directly with the hotel. Embassy Suites phone number is 202-739-2001
202-739-2001 .
**CANCELLATION POLICY** (per AUSA National & The Embassy Suites): All cancellations must be made by 3 PM at least 72 hours prior to your reservation. No-Shows and Late Cancellations will result in a charge against your card. Departures prior to the departure-date confirmed by the hotel at check-in will result in a charge.
A Room Sponsor contribution IS REQUIRED for each Corporate Member room in the Chapter Hotel(s). The sponsorship contribution is set at $150 per room payable to “AUSA Redstone-Huntsville.” This sponsorship helps to cover expenses associated with operating the Hospitality Suite. For example – for a Corporate Member company that has reserved two rooms, the Hospitality Suite Corporate Sponsor contribution would be $300. Payment must be made at the time of reservation. Reservations will NOT be submitted to AUSA National without hospitality payment. Payment can be made by check or be made at www.ausaredstone.org
NOTE 1: You will NOT receive your confirmation number until your Room Sponsor contribution is paid in full and confirmation numbers have been issued by the hotel.
NOTE 2: The $150 per room fee does not apply to military and DA Civilians.
BREAKFAST: A full breakfast is provided by the hotel for Embassy Suites guests.
LUNCH: On your own.
EVENINGS: Please join us in your Chapter’s hospitality suite on Sunday night (Chapter members only) and Tuesday night (Open House), and at our HOOAH Tent at the Army Ten-Miler on Sunday. This is an abbreviated schedule when compared to previous years. Additional Chapter events may be announced at a future date. Chapter members plan to gather each night at the Manager’s Reception provided for Embassy Suites guests.
BADGES: Scott Gill will handle Chapter Member registration and badges. If you want a badge to be available (to include spouses) at the Embassy Suites, contact Scott via email scottgill@ymail.com to provide the required information. Our Chapter badging support ends on 19 September. After that date you must contact AUSA National for registration and a badge. Please have your information to Scott NO LATER THAN 17 September to ensure your request is included in the Chapter’s badging submission.
TICKETS: Tickets for the various AUSA Annual Meeting events are available for purchase through the AUSA National website, www.ausa.org.
SPONSORSHIP OF THE HOSPITALITY SUITE AND HOOAH TENTS: contact Bryan Dyer, Annual Meeting Chair, at bdyer@ysginc.com to learn how your company can be an official sponsor. One benefit of sponsorship is a waiver of the Room Sponsorship Contribution.
We are looking forward to seeing all of you at Team Redstone’s “Home Away from Home – The Embassy Suites” while in Washington D.C. We appreciate your continued support as we work to provide world-class support to our Soldiers, DA Civilians, and our entire Army Family.
Thanks in advance for your patience, understanding and continued Corporate Member support. You are truly the greatest!
Gabrielle Patton, Lodging Coordinator
Redstone-Huntsville Chapter
256-705-6800
Gabrielle.Patton@intrepidinc.com
Deadlines:
Request for Corporate Member Rooms Opens 11 JUL
Five (5) Room Limitation Lifted 31 JUL
Deadline for Corporate Room Requests 31 August
DEADLINE EXTENDED TO 7 SEPTEMBER
Deadline for Cancellations 3 PM 72 hours prior
Deadline for Badging Requests 17 SEP
Payment Information for Room Sponsor Contribution:
Please Make Check Payable To: AUSA Redstone-Huntsville
Or make Credit Card Payments at www.ausaredstone.org
Mailing Information:
AUSA Hospitality Suite
Attn: Steve Below
P.O. Box 7054
Huntsville, Alabama 35807