Meeting Hotel Information

The Fairmont Chateau Whistler is offering a group rate of $185 CAD, exclusive of taxes, until 22-April at 5pm Pacific Time, based on availability within the room block. The group rate will be extended three days before and after the room block dates of 21-May through 27-May, if rooms are available. The group rate is not available from the Fairmont website, only from the group reservation page. For telephone reservations, use Group Code 0516ETHE on 1-888-495-2126. Please book early to ensure availability, especially for weekend arrival or extended stays!

There are no mandatory hotel fees for rooms reserved at the group rate. Overnight parking rates are: Valet parking $39 CAD; self parking $26 CAD (discounted fee for rooms reserved at the group rate). 

Hotel Reservation, Cancellation and Early Departure Policies

Guests may change their arrival date, length of stay or cancel a reservation entirely up to 72 hours before check in without penalty. 

Individuals who cancel a reservation less than 72 hours before check in, or who fail to claim a reservation (No-Show), will be charged one night's room and tax. Individuals who change their arrival date less than 72 hours before check in may be charged for their previously reserved first night at the discretion of the hotel. This charge will be posted to the individual guest credit card provided to guarantee the room reservation.

The Fairmont charges an Early Departure Fee of one night's room and tax for guests who depart prior to their confirmed departure date.

Regional Hotel Discount for Pre- or Post-meeting Stays

Fairmont has offered discounts at its other British Columbia hotels based on availability. If you wish to book a room at the Vancouver airport, in downtown Vancouver or in another BC Fairmont before or after the meeting, please use Promotional Code PRBPP1 when booking on the Fairmont website.

Any individual who attends any part of this interim meeting must register and pay a meeting fee. Meeting registration is not transferrable. Registration and meeting fee options are as follow:

Early Registration (Before 11:59pm PDT Tuesday April 26, 2016)

• $350 US for attendees staying at Fairmont Chateau Whistler (Fairmont)
• $650 US for all other attendees (those not registered at Fairmont)

Late/Onsite Registration (After 11:59pm PDT Tuesday April 26, 2016)

• $600 US for attendees staying at Fairmont Chateau Whistler (Fairmont)
• $800 US for all other attendees (those not registered at Fairmont)

The meeting fee covers AV equipment, network/Internet services, power hook-ups for laptop computers, continental breakfast, morning and afternoon refreshments, and meeting services and supplies.

The combined hotel room stays of 802.3 attendees covers the meeting rooms themselves. For this reason, anyone who is not a registered guest at the Fairmont Chateau Whistler must pay a higher meeting fee than attendees staying at the meeting hotel. The correct meeting fee must be paid prior to receiving your badge, which permits entrance to scheduled sessions.

Meeting Schedule