When

Wednesday, October 18, 2017 at 8:00 AM CDT
-to-
Thursday, October 19, 2017 at 6:30 PM CDT

Add to Calendar 

Where

Oread Hotel, Lawrence, KS 
1200 Oread Ave.
Lawrence, KS 66044
 

 
Driving Directions 

Contact

Kelly Engelke 
AIA Kansas 
785-357-5308 ext. 2 
kelly@aiaks.org 

2017 EVOLVE Conference
Exhibitor/Sponsor Registration
Oread Hotel, Lawrence
Oct. 18-19

The 2017 AIA Kansas Conference Planning Committee is now accepting exhibitor registrations for this year’s conference, which is being held October 18–19, 2017, at The Oread hotel in Lawrence. The Oread is located near the University of Kansas main campus in an area known as “The Hill.”

We hope you will join us! 

Conference Schedule

Exhibit Hall Map

Sponsorship Opportunities

Five reasons why you should exhibit at the conference:

  1. AIA KANSAS IS LAUNCHING ITS NEW ALLIED MEMBERSHIP PROGRAM!  Don't miss out on receiving up to a $500 discount on your booth as well as many other opportunities that can benefit your company. Click here for the new 2017 Allied Membership levels and rates.
  2. AN EXPECTED CROWD OF 80-100 CONSTRUCTION INDUSTRY PROFESSIONALS IN ATTENDANCE:   This will be a fantastic opportunity to showcase your products and services and meet architects from Kansas.
  3. EARLY BIRD RATE: There is a discount of $100 for early registration of a booth.
  4. EXHIBITOR BINGO! Attendees will be encouraged to visit the exhibits by receiving a BINGO card with exhibitor names.  The more exhibits they visit, the better chance they have at winning a prize!
  5. BREAKFAST AND LUNCH SERVED CLOSE TO THE EXHIBIT HALL:  Breakfast and lunch will be served close to the Exhibit hall to encourage participants to visit the booths and provide additional exposure to conference participants.

As a 2017 AIA Kansas Conference Exhibitor, you will receive the following as part of your registration fee:

  • ONE COMPLIMENTARY REGISTRATION: One complimentary registration valued at $295. This registration can be used by the exhibitor to attend the conference.  (Includes one (1) breakfast, one (1) lunch,  one (1) Awards Reception and 4 drink tickets) (Select levels of allied membership receive additional tickets.)
  • CONFERENCE RECOGNITION BEGINS IMMEDIATELY!  Your company will be listed on the conference website and in the interactive exhibitor layout.  The layout will be available for six months after the show to make it easy for members to find you.
  • LISTING IN CONVENTION MATERIALS: Your company name will be listed in all convention materials.
  • OPENING RECEPTION AND AWARD CELEBRATION PARTICIPATION: Participation in the Opening Reception at the Eldridge Hotel the evening of October 18th and Award Celebration on the evening of October 19th for two great opportunities to network with architects from Kansas.
Details:
Booth Description:
  • Standard Booths:  8' W x 6’ D
  • Premium Booths: 8' W x 8’ D
  • Both booth sizes will be piped and draped
  • You will also be provided a  6-foot table, 2 chairs, and a standard identification sign with your company name as it appears on the registration form.
  • The entire exhibit hall is carpeted.

Booth Pricing:

AIA Kansas Allied Member Rates

 

Basic 

Bronze

Silver

Gold

Standard Booth

$785

$485

$385

FREE (1 booth)

Standard Booth (after 8/15)

$885

$585

$485

FREE (1 booth)

Premium Booth

$885

$585

$485

FREE (1 booth)

Premium Booth (after 8/15)

$985

$685

$585

FREE (1 booth)

Non AIA Kansas Allied Member Rates

Standard Booth

$985

 

 NOTE:  Booths are discounted $100 for members and non-members.

Standard Booth (after 8/15)

$1,085

Premium Booth

$1,085

Premium Booth (after 8/15)

$1,185


Furnishings:
Booth furnishings and equipment are the responsibility of the exhibitor.

Electricity:
Electricity is being provided to exhibitors at no charge upon request, however the exhibitor will be responsible for providing their own extension cord and power strip.  IF YOU REQUIRE ELECTRICITY PLEASE CHOOSE A BOOTH ALONG THE WALLS OF THE EXHIBIT HALL, IF POSSIBLE.

On-site Exhibit Manager:
Information about additional booth furnishings (i.e. A/V equipment, extra tables/chairs etc.) and set-up/tear-down assistance can be obtained by contacting Cytek Media of Topeka: 785-295-4200. 

Set-up/Tear-down:
Set Up:  1:00 pm - 5:00 pm on Wednesday, October 18, in the Hancock Ballroom of the Oread Hotel.
Tear Down: 1:30 - 3:00 pm on Thursday, October 19.

Shipping Information:
Supplies will be stored at a location off site. Items will not be accepted any earlier than Monday, October 16.   In the event that you are needing to ship your booth supplies ahead of time, please contact Kelly Engelke to make arrangements.  It is the vendor’s responsibility to arrange return shipping.
 
NOTE:  The Oread Hotel does NOT have a loading dock.  Please plan accordingly by keeping the size of your booth supplies to a minimum.

Meals:
Thursday, October 19 

Continental breakfast: 7:30 am - 9:00 am.  As an exhibitor, you will receive one breakfast ticket which is included in your complimentary registration. Extra breakfast tickets can be ordered on the registration site.
 
Box lunch: 12:00 - 1:30 pm.  As an exhibitor, you will receive one lunch ticket which is included in your complimentary registration.  Extra lunch tickets can be ordered on the registration site.

Drink Tickets:  4 drink tickets are included in complimentary registration.  Extra tickets can be ordered on the registration site.
 
NOTE:  Select levels of allied membership receive additional tickets 

Cancellation/Refunds:
Requests for cancellation must be made in writing and sent either by registered or certified mail.  A full refund of exhibit fees, less a $50 processing fee, will be issued if space is cancelled in writing prior to August 15, 2017, after which fees are non-refundable.

Liability:
It is expressly understood and agreed by the signing of the registration form that the Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of the injury or damage to exhibitor’s person, display, equipment and other property brought onto the premises of the Oread Hotel. The Exhibitor shall hold harmless AIA Kansas and the Oread Hotel and their agents, servants and employees from any and all such losses, damages and claims. Exhibitors playing copyrighted music in the exhibit hall are responsible for all royalties.

Overnight Accommodations:
Overnight accommodations have been reserved at a special rate at the Oread and Eldridge Hotels to serve your overnight needs.   For more information or to reserve a room, please call:

Reservations:  785-843-1200:
Monday – Friday from 8:30am to 6:00pm
Saturday -- 10:00am to 5:00pm
Sunday -- 10:00am to 3:00pm