Friday October 28, 2016 at 9:00 AM EDT
Friday December 16, 2016 at 5:00 PM EST

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URBN Center 
3501 Market Street
Philadelphia, PA 19104

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Conservation Center for Art & Historic Artifacts 

Digital Preservation:
Planning and Collaboration for Smaller Institutions

October 28th & December 16th, 2016

The Masters' Program in Museum Leadership at
Drexel University Westphal College of Media Arts & Design, Philadelphia, PA 

How does preservation planning fit into a changing digital landscape? Today’s institutions are digitizing their collections to broaden access and reduce stress upon primary documents. They are increasingly collecting born digital materials as well. Unfortunately, the most widely promoted models for digital preservation planning tend to assume more resources, staffing, and funding than are typically available at small and even medium-size collecting institutions. Valuable “best practices” have been developed by libraries and archives, but creative adaptations must sometimes be employed to make them practical for smaller institutions, as well as other types of institutions such as museums and historical societies. If smaller institutions become overwhelmed by expectations, they run the risk of endlessly deferring the important work of digitizing their rare and unique holdings.

Conscientious planning in advance can develop cost efficient digital preservation programs. Collaborative efforts undertaken with other small institutions can often provide larger benefits for all involved. Planning requires thoughtful decisions regarding prioritization, standards, staff responsibilities, and the ultimate management and use of the new digital files. With the creation of a step-by-step process, the enormous challenge of digital preservation can be met, even by smaller institutions with limited resources.

This two-part workshop is designed to be practical and outcome-driven, with goals of creating tailored plans for digital preservation, as well as building and strengthening institutional relationships. The two days of the workshop will be separated by several weeks in order to accommodate the preparation of information-gathering “homework” by participants.

The workshop will foster an environment of collaboration, networking, and conversation.

Presenters will share basic existing resources, models for successful collaboration, and theoretical background.

Participants will be introduced in guided sessions to particular software programs and other tools for effective workflow.


Thomas F. R. Clareson, Senior Consultant for Digital and Preservation Services, LYRASIS

Kelcy Shepherd, Head of Digital Programs, Amherst College Library

Jennifer Waxman, Archives Manager, The National WWII Museum, New Orleans


$175 CCAHA and LYRASIS members

$200 Non-members


Participants are required to bring a laptop.

• If you have special needs, please contact CCAHA three weeks prior to the program so that accommodations can be made.

• Lunch will not be provided; however, a list of local restaurants will be available.

• Refunds will be given until two weeks prior to the program date.


Call 215.545.0613 or email pso@ccaha.org.

Major funding for this program was generously provided by the National Endowment for the Humanities, with additional support from The Pew Charitable Trusts, the Independence FoundationThe Gladys Kreible Delmas Foundation, the Pennsylvania Council on the Arts, and the Philadelphia Cultural Fund


About our host & co-sponsor

The Masters’ Program in Museum Leadership offered by Drexel University’s Westphal College of Media Arts & Design was created to prepare future leaders in the profession to embrace the opportunities and challenges that the evolving museum landscape faces now and in the future. The program combines exceptional resources including the Academy of Natural Sciences of Drexel University, world-class local institutions, and an international network of forward-thinking museums and museum professionals, with Drexel’s strengths in applied education, arts administration, business, information science, online learning, and more. The innovative curriculum includes instruction in board development; planning and design, including facilities planning and management; audience development; financial management; resource development for museums, including earned income streams; technology, including the uses of technology in exhibition design, communications, and management; education and public programming; partnerships and collaboration; and legal and ethical issues for museums.


The Conservation Center for Art & Historic Artifacts (CCAHA) is a nonprofit conservation facility specializing in the treatment of works on paper, photographs, and books through conservation and state-of-the-art digital imaging services. Founded in 1977, CCAHA serves nonprofit cultural institutions, private individuals, and other collecting organizations. CCAHA’s preservation services staff present educational programs, conduct preservation assessments, and develop emergency preparedness plans. CCAHA also offers fellowships, fundraising support, and disaster assistance.