Exhibitor and Sponsor Prospectus
Saturday, March 18th, 2017
Information for Prospective Exhibitors
Cincinnati Montessori Society is a non-profit organization whose mission is to bring together parents, teachers, and schools in order to promote and support the Montessori philosophy. We are governed by a volunteer board of trustees, comprised of Montessori parents, teachers, students, administrators and others interested in supporting this method of education.
The CMS Annual Spring Conference
Each year, CMS celebrates the Montessori Community with an Annual Conference. The one day event includes a keynote presentation, two breakout workshop sessions, and an exhibit hall.
This large regional conference is attended by over 500 Montessori teachers and administrators and is highly regarded as a “must attend” event in the Ohio/Kentucky area.
The conference will take place at the Northern Kentucky Convention Center (NKCC), 1 W Rivercenter Blvd, Covington, KY 41011 on Saturday, March 18th, 2017.
The Exhibit Hall
The event includes an exhibit hall located in the same ballroom as the keynote presentation, providing maximum visibility of the exhibitor booths.
Vendors are invited to participate in order to:
A booth in the Exhibit Hall costs $150 if you are a for-profit vendor and $100 for non-profit vendors. This includes admission to the conference and lunch for one person. The 8’ x 10’ exhibit space includes one 6’-skirted table and two side chairs. Wi-fi is provided for all exhibitors at no additional cost. Electricity is available.
Businesses exhibiting at the conference are subject to all applicable state laws regarding sales and use tax. Here is a publication from Kentucky that may be helpful. It is strictly your responsibility to determine your tax status.
Sharing or subleasing of booth space is not permitted. No pets or animals shall be permitted in the Exhibit Hall, with the exception of service animals for persons with disabilities.
Applying for an Exhibit Space
To apply for a booth, you must fill out an application (the Register Now link below) and be accepted by CMS as an exhibitor. Exhibitors may request up to 2 booths. Solely at their discretion, the Cincinnati Montessori Society reserves the right to determine what vendors may exhibit.
Once an application is accepted, space will be assigned based on the date of the original receipt of the application. Exhibit space is limited, so it is recommended that potential exhibitors apply as early as possible.
Payment in full is required via PayPal.
You will be notified within two weeks of receipt of your application if you have been accepted.
Cancellations must be received via email to gwmarkhamconsulting@gmail.com by February 18, 2017. A refund of 50% will be made up to that date. No refunds will be made after that date.
Hotel Accommodations
We are pleased to make available the following hotel with special conference rates for attendees (there are also several other hotels in the immediate area):
Cincinnati Marriott at RiverCenter, 10 West RiverCenter Blvd, Covington, KY 41011
Exhibitor Move In: Friday 4:00 PM -7:00 PM and Saturday 7:00 AM – 8:00 AM
Exhibitor Hours: 8:00 AM – 4:00 PM
Exhibitor Move Out: 4:00 PM – 5:00 PM
Floor Plan
The floor plan is pictured below. You may request a specific booth(s), but if your request is not available, you will be assigned the next closest booth. NOTE: CMS reserves the right to update, modify, or otherwise change the floor plan and exhibit hours.
Information for Sponsorship Opportunities
We would like to invite you to participate in the 2017 CMS Conference by sponsoring this exceptional gathering of Montessori professionals. Our sponsors help defray the cost of putting on this major event.
The Society’s primary goal is to provide a network of support for Montessori Schools. As the face of American education continues to evolve, Maria Montessori’s theories become more relevant than ever. Last year’s conference attracted a large group of teachers and administrators who enjoyed presentations and panel discussions on diverse topics relevant to their unique roles in the educational community.
The CMS Conference offers an opportunity for your business or organization to increase exposure to this regional network of Montessori schools. The unique venue allows your business to directly target potential customers through conference programs, web exposure, signage and face to face interaction with attendees.
Conference Major Sponsors $750
Recognition on the front of the Conference Program and on conference signage; logo and link on CMS website; acknowledgement at start of both days’ programs; booth in Exhibit Hall.
Keynote Sponsor (one opportunity) $500
Recognition from the podium prior to keynote address; recognition in Conference Program and link on CMS website; booth in Exhibit Hall.
Lunch Sponsor (one opportunity) $500
Recognition on conference signage and in Conference Program; link on CMS web site; booth in Exhibit Hall.
Break Sponsor (two opportunities) $250
Recognition on conference signage and in Conference Program; link on CMS website.
Conference Bag Sponsors (limited to six opportunities) $200
Your logo will be prominently displayed on the tote bag given to every conference participant. Great exposure at the conference, and long after!
For any questions regarding exhibiting and/or sponsorship opportunities, please contact:
George Markham, Exhibit Hall Coordinator
gwmarkhamconsulting@gmail.com
630.853.0062