2017 HERNDON TOWN CALENDAR

PHOTO COMPETITION

Entry Deadline Extended to Saturday, June 12th

ArtSpace Herndon presents

the Seventh Annual Herndon Town Calendar Photography Competition.

Professional and amateur photographers are invited to submit entries to the Herndon Town Calendar Photo Competition; the deadline for submissions is June 10, 2017 at 12 p.m. Subjects for all entries must be located within the corporate limits of the Town of Herndon, and special consideration will be given to entries depicting people, representative of Herndon’s rich diversity and many cultures, participating in seasonal or community events.

A select panel of jurors will evaluate photographs submitted to the competition and select the finalists. Finalists are invited to exhibit in ArtSpace Herndon’s Post Gallery. From the finalist photographs, the Town of Herndon selects photographs for the 2018 Herndon Town Calendar.  Each year in December, more than 7,000 calendars are printed and distributed to all citizens and businesses throughout the town.  In addition to the exhibit and publication in the calendar, finalist photographs are eligible to receive the Herndon Town Calendar People’s Choice Award, given to the photograph best representing Herndon.

2017 Competition Calendar

Deadline for submission of entries	Tuesday	June   10	12 pm
Announcement of competition finalists	Thursday	June 19	5 pm
Drop-off art	Friday Saturday Monday	July 7 July 8 July 10	11 am - 4 pm 11 am – 4 pm 10 am - noon
Exhibit opens	Tuesday	July 11	11am
Reception	Sunday	July   23	4 – 6 pm
Exhibit closes	Saturday	August 5	4 pm
Pick-up art	Saturday	August 5	4 – 6 pm
Pick-up art	Monday	August 7	10 am – noon

Who May Enter

Professional and amateur photographers, adults and high school students. Photographers do not need to live in Herndon to participate.

What to Enter

• All photographs must be taken within the corporate limits of the Town of Herndon.  For a town limits map click here.
  

• Special consideration will be given to entries that depict:
  • People participating in town events,
  • People interacting in locations throughout the town,
  • Community events with people clearly identifiable in Herndon-specific settings,
  • Seasonal images of the town, particularly those that include people.
• All photographs must be full color photographs. No black and white photographs.

• All photographs must be horizontal.
• All photographs must be the photographer’s own original work.
• No computer generated/assisted art (stylized, hi-dynamic range, "photo-shopped," etc.).
  
• The photographer must have the written permission of all readily identifiable people appearing in their photographs.  See attached release form.
• The photographer grants permission for the Town of Herndon and ArtSpace Herndon to use the images for publicity.  Photo credit will be given whenever possible.
• The photographer grants permission for the Town of Herndon and ArtSpace Herndon to crop images if needed.
• Each photographer can enter up to 6 images in the competition.
• For a high quality printed image to be suitable for the Town Calendar, the image should be 8.75” x 11.25” at 300 dpi (or 2625 x 3375 pixels) in JPEG (.jpg) format.
• Images can be submitted electronically by email or on a CD.  

• Please use the following format in the entry information and when naming files:  EntrantInitials TitleOfArtwork size.jpg, where size is the unframed image size. For example: FML Caboose 14x11.jpg  

• No computer generated/assisted art (stylized, hi-dynamic range, etc.).

No Cost to Enter

There is no fee to enter the Herndon Town Calendar Photo Competition.

How to Enter

Registration information and images may be submitted online or by mail.  All entries must be submitted/received by 12 p.m. on Saturday, June 10, 2017. 

Online Registration Instructions 

1. Press the Register Now! button below and complete the enty form.  Registration will be confirmed by email.
2. Email images to exhibits@artspaceherndon.com with subject “Town Calendar Images.”  Images will be matched with registrations, and entrants will be notified if their images have not been received.

Judging

A select panel of jurors will evaluate all photographs submitted to the competition and select the finalist photographs to be exhibited in the Post Gallery at ArtSpace Herndon and eligible for selection by the Town and judge for the 2018 Calendar.  The decision of the judges is final.

Patrons to ArtSpace Herndon may vote for the People’s Choice Award from the time the exhibit opens until 1 hour after the artist reception begins. The winner will be announced during the reception.

Rights

By entering the Herndon Town Calendar Photo Competition, the entrant hereby grants to the Town of Herndon a nonexclusive, irrevocable, royalty-free license to reproduce, distribute, and publicly display the photographs submitted to the Competition.  The entrant also grants ArtSpace Herndon, Arts Herndon, HCTV, and the Town of Herndon permission to use images for publicity purposes, including postcards and advertisements. The entrant retains all other rights to any photograph submitted, including ownership. All photographs used by ArtSpace Herndon, Arts Herndon, HCTV, and the Town of Herndon will be credited with the caption "Photo Name by Photographer Name” whenever possible.

Agreement

By entering the competition, the photographer agrees to abide by all competition rules.  If selected as a finalist, the photographer agrees to participate in the exhibit and meet the exhibit requirements.  The photographer warrants and represents that s/he owns the copyright to the photographs submitted for this exhibit and that those works do not infringe the copyrights, trademarks, rights of privacy or any other rights of any third parties or of any other person.  The entrant also agrees to hold ArtSpace Herndon, Arts Herndon, the Town of Herndon, and their employees and volunteers harmless.  Failure to comply with these rules constitutes withdrawal from the competition.

Register Now! 

Information and Exhibition Requirements for Finalists

The photographers whose photographs are selected as finalists in the Herndon Town Calendar Photo Competition will be notified by email by June 19, 2017.

Photographs selected as finalists in the Competition will be exhibited in ArtSpace Herndon’s Post Gallery.   Photographers are encouraged to offer their finalist photographs for sale during the exhibit at a price of their choosing.   The People’s Choice Award will be announced at the reception. All entrants and finalists are encouraged to attend the reception.  The finalists are encouraged to publicize the exhibit and the reception to their patrons, family, and friends.

Exhibition Requirements

Framing and Matting:  Finalist photographs must be framed for the exhibit.  The frames must be wired for hanging (no clips, screw-eyes, or saw-tooth hangers). Double-glass float-frames are not permitted. Wire should be mounted about 1/3 of the way down from the top edge of the artwork and tight across the back of the frame.  Any photo offered for sale must be matted as well as framed. A general guideline is for the mat to be at least as wide as the frame,

Photo Size:  The print size of photographs in the exhibit should be at least 8” x 10” and no larger than 20” x 30”.  These sizes are for the images, the finished frame size can be larger. 

Labeling:  The photographer is responsible for labeling the framed photograph with the photographer’s name, the title, the location, and price.  Please place this label on the back of the framed image.

Sale of Framed and Matted Photographs:  All works featured in the exhibit will be available for sale at a price of the photographer’s choosing unless marked “Not for Sale” or “NFS.” 

Delivery and pickup of Photographs. 

• The photographer is responsible for delivery and pick up of framed artwork.
• Photographs will be displayed until the end of the show.   Buyers will be asked to delay pickup of the artwork until the end of the show.
• Photographs not picked up within 7 days of the exhibit closing will be considered a donation to ArtSpace Herndon.

Commission: ArtSpace Herndon will retain a commission of 25% for any artwork sold during the show. Artists agree to complete an IRS W-9 form, if required.

Other: ArtSpace Herndon retains the right to disallow any artwork for which the entry image substantially misrepresents the actual artwork. Photographers whose finalist photographs sell during the exhibit agree to provide ArtSpace Herndon with their social security or employer identification number, if the total value of their sales is over $600.00. All photographers are encouraged to attend the reception on Sunday, July 23, 2016, 4 – 6 p.m. Photographs selected for the Town Calendar will be announced at the reception along with the People’s Choice Award.  ArtSpace  Herndon will make every effort to secure all artwork in the show. Artwork is exhibited at the photographer’s risk.

About ArtSpace Herndon

Arts Herndon is an independent 501 (c) 3 nonprofit organization and serves as the official arts agency of the Town of Herndon. We operate ArtSpace Herndon, the Art Gallery and Performance Space at 750 Center Street, Herndon. We also provide arts education, arts scholarships, works of public art and grants to small arts organizations and artists. All Arts Herndon programming and exhibits are made possible in part by generous contributions from the National Endowment for the Arts, the Virginia Commission for the Arts, the Town of Herndon, the Arts Council of Fairfax County, the Nelson J and Katherine Friant Post Foundation, Steve and Pat Macintyre, and by our generous sponsors, supporters and volunteers. Visit us on the web at www.HerndonArts.org or ArtSpaceHerndon.org.