When

Friday, August 17, 2018 at 6:00 PM CDT
-to-
Sunday, August 19, 2018 at 6:00 PM CDT

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Where

Central Texas College, Anderson Campus Center 
6200 W. Centex Expy
Killeen, TX 76549
 

 
Driving Directions 

Contact

Jennifer Hetzel 
CTC Geekfest 
2542918841 
jhetzel@ctcd.edu 

CTC Geekfest 2018 - Vendor Booth Registration and Sponsorships

Celebrate ALL THINGS GEEK! Our fan-driven event features activities for kids and adults. Vendor Hall & Artist Alley will be in the Anderson Campus Center (ACC), food trucks will be in the parking lot beside ACC, LARP groups will be in the fields between the ACC & the Planetarium, and costume groups/fan clubs will be in the Planetarium. A variety of sponsor and vendor opportunities are available.

Vendor Hall will be open 6-10 pm Friday, 9 am-8 pm* Saturday, and 11 am-6 pm* Sunday. Vendors are not required to keep booths open all three days of the event, but are encouraged to man their spaces during these hours to gain maximum exposure. Although the facility will be secured, pilferable items should not be left in the facility overnight. *9-10 am will be for Geekfest volunteers, staff and VIP’s only.

Vendor Booth Specifications: One 6' table and two chairs in an 8’ x 8’ booth. Electricity is available for a $10 fee upon request, based on availability (first come­, first served). 

Lucas Level: $3,000 or More

View full vendor rules here.

  • Double booth space and prominent vendor booth location (vendor booths consist of two 6’ tables and four chairs). Electricity upon request, based on availability.
  • Up to eight 3-day wristbands for entry to Geekfest, eight Vendor Parking Passes, and eight meal tickets on Saturday and Sunday. Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site.
  • Two social media mentions/links per month 
  • Full page ad in Geekfest program
  • Up to three banners at event (provided by sponsor)
  • Four annual memberships to Mayborn Science Theater
  • Advertising of company logo with Geekfest advertisement preceding all Mayborn Science Theater programs 6 months prior to Geekfest
  • Logo on event t-shirt (to be worn by event staff during the event) if commitment is received by July 13
  • Logo on all publicity/advertising 
  • Announcements during event 
  • Prominent logo/link on website

Jedi Council Level: $2,000

View full vendor rules here.

  • Prominent vendor booth location (vendor booths consist of one 6' table and two chairs. Electricity upon request, based on availability)
  • Up to six 3-day wristbands for entry to Geekfest, six Vendor Parking Passes, and six meal tickets on Saturday and Sunday. Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site. 
  • One social media mention/link per month
  • 1/2 page ad in Geekfest program
  • Up to two banners at event (provided by sponsor)
  • Two annual memberships to Mayborn Science Theater
  • Advertising of company logo with Geekfest advertisement preceding all Mayborn Science Theater programs 6 months prior to Geekfest
  • Logo on event t-shirt (to be worn by event staff during the event) if commitment is received by July 13
  • Logo on all publicity/advertising
  • Announcements during event 
  • Prominent logo/link on website

Jedi Master Level: $1,000

View full vendor rules here.

  • Prominent vendor booth location (vendor booths consist of one 6' table and two chairs. Electricity upon request, based on availability)
  • Up to four 3-day wristbands for entry to Geekfest, four Vendor Parking Passes, and four meal tickets on Saturday and Sunday. Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site.
  • One social media mention/link
  • 1/4 page ad in Geekfest program
  • One banner at event (provided by sponsor)
  • One annual membership to Mayborn Science Theater
  • Logo on event t-shirt (to be worn by event staff during the event) if commitment is received by July 13
  • Logo on all publicity/advertising (excluding advertisement preceding all Mayborn Science Theater programs)
  • Announcements during event 
  • Prominent logo/link on website

Jedi Knight Level: $500

View full vendor rules here.

  • Prominent vendor booth location (vendor booths consist of one 6' table and two chairs. Electricity upon request, based on availability)
  • Up to four 3-day wristbands for entry to Geekfest, four Vendor Parking Passes, and four meal tickets on Saturday and Sunday. Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site.
  • 1/8 page ad in Geekfest program
  • Announcements during event
  • Vendor listing/link on website

Jedi Padawan Level (Vendors): $125-$200

Regular Rate: $125 for vendors that sign up May 1 - July 31, 2018
Late Rate: $150 for vendors that sign up August 1 - August 16, 2018
At Event: $200 for vendors (if available)

View full vendor rules here.

  • Vendor Booth (One 6' table and two chairs). Electricity available for a $10 fee upon request, based on availability. Vendor booths are open Friday, Saturday and Sunday. 
  • Vendor listing/link on website. 
  • Up to two 3-day wristbands for entry to Geekfest, two Vendor Parking Passes, and two meal tickets Saturday and Sunday. Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site.
  • If you are a current CTC student, email jhetzel@ctcd.edu to request a promo code to receive $10 off your registration fee for a vendor booth.

Artist Alley: SOLD OUT!

View full artist rules here.

Regular Rate: $75 for artists who sign up May 1 - July 31, 2018
Late Rate: $100 for artists who sign up Aug 1-16, 2018 (if available)

Artist Alley space is reserved for comic artists, illustrators, inkers, crafters and cosplayers only. All vendors selling other items must submit a Vendor/Sponsor Agreement. No retail stores selling artworks/items that were not created by the Artist. If you are a current CTC student, email jhetzel@ctcd.edu to request a promo code to receive $10 off your registration fee for artist alley.

Print or original drawing donations may no longer be used as payment for booth, but will be accepted as a tax-deductible donation for our Silent Auction to raise additional funds for scholarships. Payment is due at the time of registration.

Artist Alley fee includes up to two 3-day wristbands for entry to Geekfest, two Vendor Parking Passes, and two meal tickets per meal provided in vendor hospitality suite (one meal Saturday, one meal Sunday). Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site. If you wish to reserve more than two artist alley spaces, please email jhetzel@ctcd.edu for assistance.

Food Vendor - $100

View full food vendor rules here.

FOOD VENDOR SPACES ARE LIMITED, AND ALL FOOD VENDORS WILL BE IN AN OUTDOOR LOCATION WITHOUT ELECTRICITY. YOU MUST BRING YOUR OWN GENERATOR OR OTHER POWER SOURCE.

  • Food vendor spaces are $100.
  • Food vendors must provide menu, food handler’s card or health inspection/certificate, and proof of liability insurance listing CTC as an additional insured (minimum $1 million per occurrence) prior to arrival at event.
  • Food Vendor fee includes up to two 3-day wristbands for entry to Geekfest, two Vendor Parking Passes, and two meal tickets per meal provided in vendor hospitality suite (one meal Saturday, one meal Sunday). Additional wristbands can be purchased at a reduced rate of $15 each; additional meals can be purchased from food vendors on site.

Costume/Reenactment Group and Nonprofits 

A limited number of booths will be available free of charge to approved Costume/Reenactment groups and Nonprofits that offer approved programs during the event. A maximum of ten 3-day wristbands will be given to each group. Email jhetzel@ctcd.edu for more info or to request a registration fee waiver for your group.