When

Wednesday, May 2, 2018 at 9:00 AM EDT
-to-
Thursday, May 3, 2018 at 6:00 PM EDT

Add to Calendar 

Where

Renaissance Portsmouth Norfolk Waterfront Hotel 
425 Water Street
Portsmouth, VA 23704
 

 
Driving Directions 

Contact

Kay Springfield 
Virginia Association of Community Services Boards (VACSB) 
804-330-3141 
kspringfield@vacsb.org 
 

May 2018 Development and
Training Conference
Exhibits - Sponsorships - Advertising

You are invited to join us for this annual conference which will feature compelling workshops and presentations related to community behavioral health services.  

Exhibit Schedule
May 1:  4pm - 6pm - Optional Exhibit Setup
May 2: Center Open
May 3:  Exhibit Center Open - closes at 6:00 pm

Exhibitor, Sponsorship and Advertisement Benefits

  • Exposure to Virginia stakeholders for community behavioral health services
  • Increased visibility with sponsorship and advertising opportunities
  • The exhibit area is set to maximize foot traffic
  • Skirted tables for table-top exhibits (only)
  • Attendee list upon arrival at the conference for exhibitors and sponsors
  • Recognition in pre-conference advertising
  • Recognition on the conference website
  • Recognition in the conference program 
  • Admission to conference sessions and meals and receptions for additional networking

Who Will Attend this Conference

  • CSB/BHA Board Members, Executive Directors, Program Direcctors, Clinicians, Case Managers and Supervisors
  • CSB/BHA  Administrators, Administrative Staff, IT Staff and HR Staff
  • Behavioral Health Care providers for children and adults
  • Private Providers of community developmental serrvices
  • CSB/BHA medical and nursing staff
  • Peer Specialists and Self-Advocates
  • Local Human Service Agency Directors and Staff

SPONSORSHIP OPPORTUNITIES  VACSB is interested in working with your organization to provide maximum exposure!  We can tailor the exposure to your best interest!  Please contact Kay Springfield if we can assist you with a sponsorship for this conference.  804.330.3141   kspringfield@vacsb.org

GOLD     $3000
- Name and logo on conference tote bags (bag information deadline March 31)
- One complimentary Exhibit Table with two exhibit staff (additional staff - $175 each)
- Select Location in Exhibit Center
- Complimentary Electricity, if requested
- Full page ad in conference program – choice of full page ad or inside back cover - back cover no   
      longer available (black and white)
- Announcement/recognition during general session
- Name and logo on easel and screens
- Listing in conference program
- Web link on events page of VACSB website until October 2018

SILVER      $2000
- One complimentary Exhibit Table with one exhibit staff (additional staff - $175 each)
- Half-page ad in conference program
- Name and logo on easel and screens
- Recognition and listing in conference program
- Web link on events page of VACSB website until October 2018

BRONZE   $1000  (does not include exhibit table)
- Quarter-page ad in conference program
- Name and logo on easel and screens
- Listing in conference program

PLEASE BRING TABLE TOP EXHIBITS - NO FLOOR STANDS (due to space limitations)
Each exhibit registration includes one 6-foot table, chair and table cover, as well as listing in conference program and a complimentary admission to conference sessions and meals for ONE (1) EXHIBIT STAFF.
- Additional staff registration at $175 each 

Exhibitor Options
Exhibit Fees:
- Before March 15, 2018 - Early Bird Discounted Fee:  $700
- After March 15, 2018:   $750
- Electricity:  $25
- Additional Exhibit Staffer: $175
- Non-profit organization exhibit fee:  $575

Exhibitor Setup is available beginning at 4:00 pm on Tuesday, May 1, 2018
All exhibits must be removed by 8:00 pm on Thursday, May 3, 2018.

Registration Information Packets, including a conference program, nametag, and a participant list will be placed on exhibit tables on May 1, by 4:00 p.m.

Exhibit Tables are assigned on first-come, first-served basis.  Sponsorship tables will be located for highest visibility.

ADVERTISING (based on availability)
Black and White print advertisement will be placed in the Conference Program on a “space available” basis; meaning that they may appear at any point in the publication--ordinarily between major sections.  The Conference Program is printed in black and white. Standard size 8.5 x 11.
Full Page                       $195                           Inside back cover      $275    
One-half page                 $95

Ads are due to VACSB no later than April 6, 2018.

CONFERENCE LODGING
Please only book the rooms you will use
- additional lodging will be also be available at the Norfolk Sheraton Hotel. 
- Conference rate: $93 per night plus taxes 
- rates are available 2 days prior and 2 days after the conference
- check in time:  4:00pm      check out time:  11:00 am
- Phone Reservations:  1-757.673.3000
- Online reservations:  click HERE to make online reservations at the Portsmouth Renaissance Hotel 

Notice: This information will be sent in a confirmation email upon receipt of registratin.

Conference updates will be posted here: www.vacsb.org/May2018