Lily Andersen 
Columbia Kootenay Cultural Alliance 

Digital Image Specs

Submit 4-6 digital images via Dropbox (save your images in a folder invite: to share the folder) or mail a CD / DVD / USB flash drive. Do NOT send images as email attachments.

Images may be of: your work, you working in your studio, your venue or your organizations activities.

Images count! Appealing images can make the public choose to visit your location over others when they are planning their route.

When taking pics of artwork, it is best to have a plain background with no distracting colours/lines or textures. When taking pics of people, it is generally more interesting if they are doing something, rather than standing and staring straight at the camera.

Images should be approx 4-6” (1200-1800 pixels) wide at 300 dpi. The images can be any height proportional to that width. The image should be submitted as a jpg, in 24-bit true colour or 8-bit gray scale for black & white images or RGB color.

NOTE: Images less than 300 dpi (or ppi) are not print quality and may reproduce poorly. They cannot be used for posters, postcards, ads, or be submitted to newspapers. You can check the resolution in the image properties (R click, select "properties", select "details")

Image Names

When re-naming your images on the computer, use the following format for the filename:

Full Name - Title.jpg
Example: Fort Steele - Main Street.jpg or Natasha Smith – Untitled 1.jpg)



Columbia Basin Culture Tour - August 11 & 12, 2018  ARTIST / VENUE REGISTRATION  

This is the registration page for artists or arts, heritage and cultural organizations and venues who are participating in the Columbia Basin Culture Tour. "Artists" is inclusive of visual, literary, performing, digital, film and interdisciplinary art media.

How to Register:

  • Read the Terms and Conditions (below)
  • Collect the information you need to register
    • Contact info for registation purposes, in case we have any questions about your registration (not made public);
    • Listing info (made public), includes: street address, web address, instagram handle;
    • Hours of operation outside of the tour (if applicable);
    • 4 key words describing work/venue;
    • Description paragraphs for website (max 1500 characters) describing work/venue and/or special programming during the culture tour weekend.
    • Tip: draft your answers in a word document and copy and paste into the registration form fields - this saves time when filling in the online form and you can save the word document to edit / update next year.
  • Click the "Register Now" button and fill in the online registration form. 
    • TIP: you need to fill in the entire form at one time. The form will "time out" after approx. 30 minutes, so if you leave and come back while filling in the form, your information may be lost.
    • On the registration form, click to choose payment method: whether to pay online via Paypal (secure site) or to mail a cheque. You do NOT need a Paypal account to pay via Paypal.
    • IMPORTANT: click the REGISTER/CONTINUE button. If you do not click this button, your registration will NOT be completed.
    • Upon successful registration, you will receive a confirmation e-mail. If you did not receive an e-mail, check your "junk" or "promotions" folder first, before re-submitting the form or contacting the office.
  • After you register, submit 4-6 good digital images (specs to the left). If you did not pay using Paypal, send a cheque or money order for $50.00  ($40.00 if you register by March 31) made out to the Columbia Kootenay Cultural Alliance) and mail to: Columbia Kootenay Cultural Alliance, Box 103, Nelson BC V1L 5P7 or drop off at our office: #4-619B Front St. Nelson, BC (above Kootenay Valley Financial).

Please note: Applications will only be processed when full payment and digital images are received, so send your package asap after submitting the online registration form.

Terms and Conditions:

IMPORTANT: read the following. By completing your registration, you are declaring that you understand and agree to the following terms and conditions of you (and/or your organizations’) participation in this event.

  • You, or your qualified representative, must be at your venue August 11 & 12, 2018 from 10:00 am to 5:00 pm. We do receive complaints from the public when they arrive at locations to find them closed.
  • Education of the public through explanation, exhibition or demonstration is a required element of all participant sites in this event.
  • Participating venues must either waive their admission fee for the duration of the event or feature a specific display, special event, or performance that is available for free to the public.
  • If you are applying as an art gallery, you must have an appropriate space in which to exhibit art work and agree to feature the work of local or resident (Columbia Basin) artists during this weekend.
  • You will use Columbia Basin Culture Tour signage / promo materials for yourself only, for this year only, and not give any to those not registered for this event.
  • Images submitted will be used in print and online to promote the event and the activities of the Columbia Kootenay Cultural Alliance, as coordinator of this event, and the Columbia Basin Trust, as the primary funder for this event. Via registration for this event, you consent to public release of applicable personal contact information that you have submitted for the purpose of promoting your participation in this event.
  • Promotion for the Columbia Basin Culture Tour is a joint effort between the Columbia Kootenay Cultural Alliance and each registrant. At a minimum, this means you will assist in promoting your participation in the event by distributing copies of the Columbia Basin Culture Tour Directory (and any additional promotional materials) in your community in advance of the event and displaying the Directory at tour location during the event.
  • Participants are responsible for the safe creation, development, installation and/or presentation of works and ensuring their location is safe for the public to visit. The purchase of a business license (if applicable) or any insurance is the responsibility of the participant.
  • Participants are responsible for all written agreements, releases, permissions and waivers with respect to confidentiality, privacy, ownership and copyrights relating to information or works they are presenting, exhibiting or selling, or for images submitted to be used for promotion of the event.  
  • Cancellations after April 15, 2018 will not be refunded. Once the directory/map is in production we cannot remove your listing, even if you cancel.  
  • By completing the registration from online, I (and my organization, if applicable) agree not to hold the West Kootenay Regional Arts Council, the Columbia Kootenay Cultural Alliance, the Columbia Basin Trust, or any of their members, staff or volunteer workers liable for any damage, loss or injury to person or property sustained by reason of accident or incident occurring, including but not limited to: accident, damage, theft, fire or any other causes, as a result of participating in this event.