FORMS

Printable Application

Liability Form (REQUIRED BY EACH PERSON IN BOOTH)

General Information

Where

Heritage Park 
1447 Courthouse Alley
Gardnerville, NV 89410
 

 
Driving Directions 

Contact

Coffin Race Subcommittee 
Main Street Gardnerville 
775-782-8027 
alacartesalon@gmail.com
 

Main Street Fall Fest Marketplace Vendors  

The Main Street Fall Fest Marketplace Vendor Application HERITAGE PARK, October 6, 2018.                      Event time 9am – 3pm. (Set up time begins at 7:30am; must be ready by 9am.) A limited number of food/beverage vendors will be accepted.

GENERAL EXHIBITOR GUIDELINES to know ahead of time:

Please review and consider these rules and requirements before choosing to exhibit at this unique event.

1) Equipment The event does not supply equipment (tables, chairs, canopies) to exhibitors. This is a themed event (Fall, Spooky) and exhibitors are encouraged to be self-sufficient in design and construction of their booth spaces. Please bring everything you will need for your booth.

2) Grassy Exhibit areas: There are no stakes/pins/nails/etc. allowed in the park. ALL VENDORS MUST BRING rope and weights, sand bags, water jugs, etc. to weight down your booth items, canopy, signs, etc.  There are no tarps/rugs/large flat surfaces allowed on the grass. There are absolutely no driving vehicles/trailers on the grass.

3) Set Up and Loading Zones: Exhibitors will be assigned a set up time between 7:00-9:00 am so we can stagger vehicles in loading zones. Spaces are cart and carry over the grass, so loading zones get you as close to spots as possible. Vehicles must be unloaded and then removed/parked in designated areas within 30 minutes. No vehicles may be parked in loading zones (even if it looks like a parking lot). There is NO parking of exhibitors in the Overland restaurant parking area. All spaces should be marked by the time exhibitors arrive. Please let us know if you have special needs not covered in this application.

4) Parking An assigned area will be designated for vendors and coffin race participants. A volunteer will show you where to park.

5) POWER: Please be conscientious about power consumption and only use power if necessary. You may bring your own generator only if it is less than 73 dB, smokeless and odorless. It must be secured safely away from the public. If these conditions cannot be met, please order power from us. You must provide the extension cords and could be in excess of 100'.

8) SALES TAX: We are required to collect a Tax form from every vendor selling anything. You agree to turn this form in filled out and signed – either with your NV Tax ID# showing you already file monthly/quarterly OR come to the Main Street Gardnerville booth at end of event on October 6th, 2018 to pay your sales tax (we will have the form there waiting for you).

9) RESPECT: We have LOTS of perspectives at this great event. Show the same Respect for differing viewpoints that you expect for yours. We also have many Volunteers helping-without whom there would be no event-so please be patient and respectful of all staff & volunteers.

Vendors must be set up by 9 am and cannot tear down until 3 pm or the end of the event, whichever comes first.

The event will go on, Rain or Shine! Deadline to register without late fees is September 15th, 2018. There are no refunds as this is a fundraiser for Main Street Gardnerville, a 501 (c) 6 nonprofit.

Restricted Items FOR 2018

Unfortunately, a few items must be restricted if the event becomes over-saturated with certain products, or if a specific brand name is already represented. This is to remain fair to all exhibitors and help them be as successful as possible.

The following items and brands are restricted if already represented for 2018.  If you feel you have a unique item that should still be allowed or one of these closed items makes up only a small portion of your product line, please contact alacartesalon@gmail.com for a possible exception.  Note, closed food/items/services refer to sales of those items only; other businesses may still join to market themselves if not selling.

FOOD RESTRICTIONS: We will be accepting a small number of food vendors on a first-come basis.

BRAND RESTRICTIONS: Only one vendor of any of the following companies on a first-come basis. LuLaRoe, Scentsy, Usborn Books, doTerra, Shaklee, Cutco, Neal’s Yard Remedies (NYR Organic), Tower Garden/Juice Plus


Permits, Licensing and SalesTax

Health Certificate # for food vendors, if known at this time must be provided on application.  Proof of health certificate must be displayed the day of event. (A catering or temporary health permit is required and is the responsibility of the vendor and must be presented to event staff prior to setting up booth.  Proof of permit must be displayed in your space during event. The Town of Gardnerville and Main Street Gardnerville are not responsible for this/these permits/licenses.) Food & beverage vendors to provide a Certificate of Liability to Main Street Gardnerville showing “Main Street Gardnerville” as additionally insured.

A Douglas County Liquor License or Temporary Permit is required to sell alcoholic beverages.  Contact the Douglas County Sheriff’s Office to apply. (A Douglas County Liquor License or Temporary Permit is required and is the responsibility of the vendor and must be presented to event staff prior to setting up booth.  Proof of permit must be displayed in your space during event. The Town of Gardnerville and Main Street Gardnerville is not responsible for this/these permits/licenses)

NV SALES TAX FORM If you file monthly/quarterly- fill this out, put your NV TID # in the “sales” field, sign & turn in with this app so we will not need to deal with it again

IF you do not have a NV TID #, you will need to pay NV Sales at the event (even if you are from another state). Fill out this form (including signature!) with everything except gross sales and tax amount. We will bring form to event for completion & tax amount. I AGREE to come pay the taxes to Main Street Gardnerville at end of event before leaving on October 6th, 2018.

Costs Online Registration Fee $3 

Outdoor 10x10 space – General Exhibitor $45                                                                                            Online Registration Fee $3  Vendors need to provide their own table(s), chair(s), tent(s), if   desired, as well as any other items needed for set up.  (Stakes are NOT permitted for use in   securing tents, please use weights)   Food & beverage vendors to provide a Certificate of Liability to Main Street Gardnerville showing “Main Street Gardnerville” as additionally insured.

Electricity needed? (limited spaces) $25                                                                                                         Online Registration Fee $3  Vendors need to provide their own extension cords and might be in   excess of 100'                          

Discount for 100% handcrafted items in booth? <$10>                   

LATE FEE – (Added after September 15th)                                                        

Donations to Main Street Gardnerville are always appreciate

  • LARGER SPACES MAY BE AVAILABLE, PLEASE CONTACT alacartesalon@gmail.com FOR MORE INFORMATION
  • ALL FEE ARE NON-REFUNDABLE

Please print and fill out one FORM for each person working your booth and return to info@mainstreetgardnerville.org or fax to 775-782-7135 no later than October 2, 2018.