When

Saturday, September 15, 2018 from 11:00 AM to 3:00 PM EDT
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Where

Stoneham Town Common 
340 Main Street
Stoneham, MA 02180
 

 
Driving Directions 

Contact

Megan Day 
Stoneham Chamber of Commerce 
781-438-0001 
ed@stonehamchamber.org 
 

Stoneham Town Day Exhibitor Registration Form 

Thank you for your interest in becoming a Town Day Exhibitor! Please take a moment to review the following information about the day before registering.

EVENT OVERVIEW
The Stoneham Chamber of Commerce and its Town Day Committee look forward to your participation in the 35th Annual Town Day,  Sat., Sept 15 from 11AM to 4 PM (Rain Date: 9/16).  Town Day was established to celebrate and showcase the town and its business, recreation, artistic, cultural and non-profit communities. Your attention and adherence to the following guidelines are essential to Town Day’s success. Please direct all inquiries to Megan Day at (781) 438-0001 or megan@stonehamchamber.org.

RESERVATION POLICY
Reservations are accepted on a first come first paid basis, with Town Day’s overall best interest the focus. As always, we cannot accept specific space requests. You will receive an email about a week prior to TD with your space location and all other pertinent information, including entry, set-up and exit instructions.  Please provide your email address when you register as we WILL NOT be mailing location information via the postal service. Your activity/food plan is required on the application at the time you submit it.

Reservations deadline is August 1, 2018. Requests received after that date will be honored only when all timely requests have been fulfilled. Last year, spaces were sold out early! There will be a $50 late fee assessed to all applications received after August 1, 2018. Please note: Because there is an event rain date, there will be no refunds if the event is postponed due to severe inclement weather. .

FOOD SERVICE
If you are planning to sell/serve food, you MUST contact the Stoneham Board of Health (781-279-2621)  and complete paperwork for a one-day license. There is no license fee for non-profits,  The necessary forms can be found here: www.stoneham-ma.gov/sites/stonehamma/files/file/file/new_short_term_application.pdf and all necessary paperwork must be completed prior to Town Day. The BOH will ensure compliance and has the authority to shut down any operation that has not been sanctioned by their office.

GENERAL INFORMATION

  • The fee is for the space only. We do not provide tents, tables or chairs unless you have ordered them on the registration form. Each Space is 10’ x 10’ and there is a limit of two (2) spaces per participant. Your set up must fit this space.Use of a personal tent/canopy must be noted on the application where requested. It must be self-standing –stakes or poles may not be driven into the ground. All tents must be tied down on all corners with adequate weights such as sandbags or 1 gallon water jugs. If your tent/canopy does not meet these requirements, you will not be allowed to use it. Tents, tables and chairs rented through the Chamber will be delivered and set up at 7:00AM on the day of the event.
  • The use of a generator must be pre-approved.
  • If you are selling food, merchandise, chances in a raffle, etc., your prices must be clearly posted.

PROHIBITED ACTIVITIES
It is important to the Chamber of Commerce that Stoneham Town Day remain a  family-friendly, enjoyable safe event for ALL who attend.

  • No materials that can be perceived as negative or an attack on an individual and/or a group will be permitted to be posted and/or distributed.
  • No hair-cutting, aerosol products, silly string, bomb bags or pop caps are allowed.
  • If your activity is “active” and/or cannot be contained to the space size, prior approval must be obtained from the committee each year. This includes distribution of materials to participants.

Please note: By registering your business/organization on the following page, you agree to abide by the guidelines and regulations set forth by the Stoneham Chamber of Commerce.  Thank you!