Allison Downey 
Virginia Association of Community Services Boards 


Tuesday, October 2, 2018 at 8:00 AM EDT
Thursday, October 4, 2018 at 6:00 PM EDT

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Hotel Roanoke 
110 Shenandoah Ave NW
Roanoke, VA 24016

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VACSB 2018 Public Policy Conference Sponsorships, Advertising & Exhibits

This annual VACSB Public Policy Conference will feature compelling workshops and feature the Virginia Public Policy Panel - composed of Legislators and Administration officials who will speak on critical priorities facing Virginia and where they believe community services rank among those priorities and their best advice on how
to create meaningful, impactful advocacy with elected officials.

This is a 2-day event for exhibitors.

Exhibit Schedule
October 2:  4pm - 6pm - Optional Exhibit Setup
October 3:  Exhibit Center Open
October 4:  Exhibit Center Open - closes at 6:00 pm

Exhibitor, Sponsorship and Advertisement Benefits

  • Exposure to Virginia stakeholders for community behavioral health services
  • Increased visibility with sponsorship and advertising opportunities
  • The exhibit area is set to maximize foot traffic
  • Skirted tables for table-top exhibits (only)
  • Attendee list upon arrival at the conference for exhibitors and sponsors
  • Recognition in pre-conference advertising
  • Recognition on the conference website
  • Recognition in the conference program including a full listing of your business contact information
  • Admission to all conference sessions and meals and receptions for additional networking

Who Will Attend this Conference

  • CSB/BHA Board Members, Executive Directors, Program Direcctors, Clinicians, Case Managers and Supervisors
  • CSB/BHA  Administrators, Administrative Staff, IT Staff and HR Staff
  • Behavioral Health Care providers for children and adults
  • Private Providers of community developmental serrvices
  • CSB/BHA medical and nursing staff
  • Peer Specialists and Self-Advocates
  • Local Human Service Agency Directors and Staff

EXHIBITOR LODGING  (Hotel Roanoke Room Block is full - see below for alternate lodging)
A block of rooms has been set up for exhibitors with complimentary shuttle service to The Hotel Roanoke & Conference Center. 
   Rate:  $129 per night plus taxes
   Springhill Suites Roanoke  (Hotel Website)
   301 Reserve Avenue
   Roanoke, VA  24016
   PHONE:  540.204.4971  

A wait list is available for lodging at the Hotel Roanoke.  Click HERE for the lodging wait list.    

We apologize for any inconvenience this may cause, but rest assured we will get as many exhibitors in the conference hotel as possible.  Thank you for your understanding.

OTHER CONFERENCE INFORMATION Additional conference information will be posted on the conference website HERE

VACSB is interested in working with your organization to provide maximum exposure!  We can tailor the exposure to your best interest!  Please contact Kay Springfield if we can assist you with a sponsorship for this conference.  804.330.3141

Gold Sponsorship - $3,500
- Name and logo on conference tote bags (bag information deadline September 9)
- One complimentary exhibit table with two exhibit staff  (Additional staff at $225 each)
- Select location in exhibit center
- Complimentary electricity upon request
- Full page ad in conference program - outside back cover if available (black and white ad)
- Announcement/recognition during general session
- Name and logo on easel and/or screens
- Listing in conference program
- Web link on conference website

Silver Sponsorship - $2,500
- One complimentary exhibit table with one exhibit staff (Additional staff at $225 each)
- Select location in exhibit center
- Half-page ad in conference program
- Recognition during general session and listing in conference program
Name and logo on easel and/or screens
Web link on conference website


Each exhibit registration includes one 6-foot table, chair and table cover, as well as listing in conference program and a complimentary admission to conference sessions and meals for ONE (1) EXHIBIT STAFF.
- Complimentary wireless internet
- Additional staff registration at $225 each 

Exhibitor Fees:

- Exhibitor and 1 staff: $825.00

- Non-profit organization exhibit: $700.00

- Additional Exhibit Staff : $225.00

-Electricity: $30.00

Exhibitor Setup is available beginning at 4:00 pm Tuesday, October 2.  All exhibits must be removed by 6:00 pm on Thursday, October 4, 2018.  

Registration Information Packets, including a conference program, attendee list, CSB Management Roster and nametag will be placed on exhibit tables by 4pm on Tuesday, October 2, 2018.

Exhibit Tables are assigned on first-come, first-served basis.   Sponsors will have reserved table in select location.

Black and White print advertisement will be placed inthe conference program on a "space available" basis, meaning that they may appear at any point in the publication - ordinarily between major sections.

The program is printed in black and white.  Standard size of 8.5 x 11.
Outside Back Cover (if available):  $425
Inside Back Cover (if available):  $400
Full page:  $300
Half-Page:  $200

Ads are due to VACSB no later than August 31, 2018

Visit the conference website at  prior to the conference for additional  information and updated agenda information.