Epically Geeky Expo 2019 - Vendor, Artist & Sponsor Registration

Celebrate ALL THINGS GEEK! Our fan-driven event features activities for kids and adults. Epically Geeky Expo (EGX, formerly Geekfest) will be held at Central Texas College in Killeen May 17-19, 2019. EGX is a volunteer-run event hosted by the Central Texas College Foundation and all proceeds go to scholarships and other educational programs.

EGX Vendors must sell or promote items/programs that fall into one of the following categories: geeky (this includes  but is not limited to sci-fi, fantasy, tv shows, movies, comic books, graphic novels, books, tabletop/board/RPG/video games, anime and cosplay), STEAM (Science, Technology, Engineering, Arts and Mathematics), or maker (handmade or 3-d printed items).  

Vendor Hall will be open Saturday and Sunday May 18-19. Sponsor and vendor opportunities are listed below. View full Vendor Rules HERE for detailed information about vendor participation..

Jedi Padawan Level Sponsor (Vendors): SOLD OUT

• $85 for vendors that register and pay before Jan 31, 2019
• $100 for vendors that register and pay Feb 1-Apr 30, 2019
• $125 for vendors that register and pay May 1-16, 2019 (space available)

View full vendor rules here.

• EGX Vendors must sell or promote items/programs that fall into one of the following categories: geeky (this includes  but is not limited to sci-fi, fantasy, tv shows, movies, comic books, graphic novels, books, tabletop/board/RPG/video games, anime and cosplay), STEAM (Science, Technology, Engineering, Arts and Mathematics), or maker (handmade or 3-d printed items). If you are unsure whether your business qualifies, email jhetzel@ctcd.edu for clarification. Vendors that sign up but do not fall into an approved category will be refunded any fees paid.
  
• Vendor Booth (one 6' or 8' table and two chairs). Electricity available for a $10 fee upon request, based on availability. Vendor booths are open Saturday and Sunday only. 
• Vendor listing/link on website. 
• Includes up to two 3-day wristbands for entry to EGX and two Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each.
• A 10% discount is available for returning vendors through January 31, 2019. A 10% discount is available for CTC students and employees (can NOT be combined with returning vendor discount). A $10 discount is available for vendors who host at least two panels/programs or assist with a contest during the event (can be combined with returning vendor OR CTC Student/Employee discount). Vendors who run a minimum of 12 programs or committee members who also run a program/contest may be eligible for a complimentary booth . Email jhetzel@ctcd.edu for more info about how to obtain discounts.

Jedi Ally (Event Supporter): $250

View full vendor rules here.

• Does NOT include a vendor table
• Up to four 3-day wristbands for entry to EGX and four Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each.
• Logo in EGX program
• Announcements during event
• Vendor listing/link on website

Artist Alley: SOLD OUT

• $65 for artists that register and pay before Jan 31, 2019
• $80 for artists that register and pay Feb 1-Apr 30, 2019
• $115 for artists that registe rand pay May 1-16 (space available)

View full Artist Alley (AA) rules here.

• AA space is reserved for comic artists, illustrators, inkers, crafters and cosplayers only. All vendors selling other items must submit a Vendor/Sponsor Agreement. No retail stores selling artworks/items that were not created by the Artist.
• AA booth (one 6' or 8' table and two chairs). Electricity available for a $10 fee upon request, based on availability. AA booths are open Saturday and Sunday only. 
• Includes up to two 3-day wristbands for entry to EGX and two Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each. 
• If you wish to reserve more than two AA spaces, please email jhetzel@ctcd.edu for assistance.

Food Vendor: $100

View full food vendor rules here.

FOOD VENDOR SPACES ARE LIMITED, AND ALL FOOD VENDORS WILL BE IN AN OUTDOOR LOCATION WITHOUT ELECTRICITY. YOU MUST BRING YOUR OWN GENERATOR OR OTHER POWER SOURCE.

• Food vendors must provide menu, food handler’s card or health inspection/certificate, and proof of liability insurance listing CTC as an additional insured (minimum $1 million per occurrence) prior to arrival at event.
• Includes up to two 3-day wristbands for entry to EGX and two Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each.

Jedi Knight Level Sponsor: $500 

View full sponsor rules here.

• Prominent vendor booth location with lectricity included (vendor booths consist of one 6' table and two chairs. Electricity upon request, based on availability)
• Up to four 3-day wristbands for entry to EGX and four Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each.
• Logo in EGX program.
• Announcements during event
• Vendor listing/link on website

Jedi Master Level Sponsor: $1,000 

View full sponsor rules here.

• Prominent vendor booth location with lectricity included (vendor booths consist of two 6’ tables and four chairs). 
• Up to six 3-day wristbands for entry to EGX and six Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each.
• One social media mention/link
• One banner at event (provided by sponsor)
• One annual membership to Mayborn Science Theater
• Logo on event t-shirt (to be worn by event staff during the event) if commitment is received by March 21
• Logo on all external publicity/advertising and EGX program (excluding advertisement preceding all Mayborn Science Theater programs)
• Announcements during event 
• Prominent logo/link on website

Jedi Council Level Sponsor: $2,000 

View full sponsor rules here.

• Presenting sponsor for one program during event (if desired), exclusivity guaranteed (unless vendors of this type have signed up at a lower level prior to committment). Limited to four Lucas Level sponsors for event.
  
• Double booth space and prominent vendor booth location with lectricity included (vendor booths consist of two 6’ tables and four chairs). 
• Up to eight 3-day wristbands for entry to EGX and eight Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each. 
• Advertising of company logo with EGX advertisement preceding all Mayborn Science Theater programs 6 months prior to EGX (provided by sponsor)
• One social media mention/link per month
• Up to two banners at event (provided by sponsor)
• Two annual memberships to Mayborn Science Theater
• Logo on event t-shirt (to be worn by event staff during the event) if commitment is received by March 21
• Logo on all external publicity/advertising and EGX program
• Announcements during event 
• Prominent logo/link on website

Lucas Level Sponsor: $3,000+

View full sponsor rules here.

• Event presenting sponsor, exclusivity guaranteed (unless vendors of this type have signed up at a lower level prior to committment). Limit of one Lucas Level sponsor for event.
• Double booth space and prominent vendor booth location with lectricity included (vendor booths consist of two 6’ tables and four chairs). 
• Up to ten 3-day wristbands for entry to EGX and ten Vendor Parking Passes. Additional wristbands can be purchased at a reduced rate of $15 each.
• Advertising of company logo with EGX advertisement preceding all Mayborn Science Theater programs 6 months prior to EGX (provided by sponsor)
• Two social media mentions/links per month 
• Up to three banners at event (provided by sponsor)
• Four annual memberships to Mayborn Science Theater
• Logo on event t-shirt (to be worn by event staff during the event) if commitment is received by March 21
• Logo on all external publicity/advertising and EGX program
• Announcements during event 
• Prominent logo/link on website

Costume/Reenactment Group and Nonprofits 

A limited number of booths will be available free of charge to Costume/Reenactment groups and Nonprofits that offer approved programs during the event. A maximum of ten 3-day wristbands will be given to each group. Email jhetzel@ctcd.edu for more info or to request a registration fee waiver for your group.