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When

Thursday, February 7, 2019 at 1:00 PM EST
-to-
Saturday, February 9, 2019 at 1:00 PM EST

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Where

Williamsburg Lodge
310 S. England St.
Williamsburg, VA 23185
 

 
Driving Directions 

Contact

Susan Allen
Episcopal Diocese of Southern Virginia
757-213-3391
sallen@diosova.org 
 

127th Annual Council - Exhibits 

Fresh Expressions of Gospel Relationships

EXHIBITOR REGISTRATION INFORMATION

Early registration, through January 9, 2019, fees are as follows:

Diocesan non-profit group - 1 table = $125, with electrical hook-up = $155

Diocesan non-profit group - 2 tables = $225, with electrical hook-up = $285

Vendor - 1 table = $175, with electrical hook-up = $205

Vendor - 2 tables = $275, with electrical hook-up = $335

Vendor - 3 tables = $375, with electrical hook-up = $465

Tickets for the Friday evening Council reception may be purchased for an additional fee of $60 per attendee when you register for an exhibitor table.

Exhibit space is limited, so be sure to register early.

Payment is due no later than Wednesday, January 9th to avoid a $25 late registration fee.

EXHIBITOR TERMS AND CONDITIONS

  • The exhibitor assumes the entire responsibility and liability for losses, damages, or claims arising out of the exhibitor's activities on the Hotel premises and will indemnify, defend, and hold harmless the hotel, its owner and its management company, as well as their respective agents, servants, and employees, and the Episcopal Diocese of Southern Virginia, its agents, servants, and employees from any and all such losses, damages, and claims.
  • Exhibitors must check in with the Council Office in the Allegheny Room at the Williamsburg Lodge prior to setting up exhibit space. All exhibit spaces are pre-assigned and may not be changed.
  • Set-up for exhibits begins at 1:00 p.m. on Thursday, February 7th and at 7:00 a.m. on Friday, February 8th. Council convenes at 9:30 a.m. on Friday, February 8th. Exhibits must be dismantled no later than 4:00 p.m. on Saturday, February 9th.
  • The exhibitor registration fee includes one 3 ft. x 6 ft. skirted table, one trash can, and two chairs. Easels, internet connections, and other set-ups are available from the Williamsburg Lodge for an extra charge.
  • Neither the Episcopal Diocese of Southern Virginia nor the Williamsburg Lodge will be responsible for unsupervised equipment. Local security will be on duty day and night, but valuables are the responsibility of each exhibitor.
  • Designation of exhibit space is provided at the sole discretion of the Episcopal Diocese of Southern Virginia.

EXHIBITOR REGISTRATION INSTRUCTIONS

You may pay by credit card or check.

Credit card payments are processed through PayPal. You do NOT need a PayPal account to make a credit card payment.

Please make checks payable to Episcopal Diocese of Southern Virginia and mark “2019 Council Exhibitor” on the memo line. Checks should be mailed to:

Episcopal Diocese of Southern Virginia
11827 Canon Blvd. Ste. #101
Newport News, VA  23606-3071

If you need help registering, please contact Susan Allen at sallen@diosova.org  or 757-213-3391.

Refund of Registration Fee

Cancellations through January 28, 2019 will receive a full refund.
Cancellations received after January 28, 2019 will not be refunded.

HOTEL RESERVATIONS

Each exhibitor will need to make their own hotel room reservations with the Williamsburg Lodge or The Woodlands. Reservations must be made on or before January 4, 2019 in order to be guaranteed the discounted Council rate. If making reservations by phone you will need to reference "Episcopal Diocese of Southern Virginia" in order to receive our group rate.

Reservations may be made by:

Phone:  800-261-9530 - Monday-Friday, 8:30 a.m.-5:00 p.m.

Online:  click here to receive our group rate when making reservations online.

Disclaimer

The Episcopal Diocese of Southern Virginia reserves the right to cancel any event.  In the event of cancellation, registrants will receive a full refund.  We also reserve the right to substitute event presenters and modify dates and programs.

Special Needs

The Episcopal Diocese of Southern Virginia serves the entire community and welcomes people with special needs.  Please contact Susan Allen at sallen@diosova.org or 757-213-3391 at least one week prior to the event with special needs requests.