2023 CMS Conference, March 4, 2023 

Conference Exhibitor and Sponsor Prospectus

Saturday, March 4, 2023

 Information for Prospective Exhibitors

 Cincinnati Montessori Society is a non-profit organization whose mission is to bring together parents, teachers, and schools in order to promote and support the Montessori philosophy. We are governed by a volunteer board of trustees, comprised of Montessori parents, teachers, students, administrators and others interested in supporting this method of education.

 
The CMS Annual Spring Conference
Each year, CMS celebrates the Montessori Community with an Annual Conference. The one day event includes a keynote presentation, two breakout workshop sessions, and an exhibit hall.  

This large regional conference is typically attended by over 500 Montessori teachers and administrators and is highly regarded as a “must attend” event in the Ohio/Kentucky area. This year we are limiting our attendace to 300 attendees. 

The conference will take place at the Northern Kentucky Convention Center (NKYCC), 1 W Rivercenter Blvd, Covington, KY 41011 on Saturday, March 4, 2023.

The Exhibit Hall
The event includes an exhibit hall located in the same room as the keynote presentation, providing maximum visibility of the exhibitor booths.

Exhibitors are invited to participate in order to:

• Showcase services or products face-to-face with Montessori practitioners
• Broaden contacts with school leaders, teacher education programs, and parents
• Increase awareness with individuals and organizations
• Make sales right on the spot

A booth in the Exhibit Hall costs $125 if you are a for-profit vendor and $100 for non-profit vendors. This includes admission to the conference and lunch for one person - additional personnel can be added for a $40 fee on the registration page. The 8’ x 10’ exhibit space includes one 6’-skirted table and two side chairs. Wi-fi is provided for all exhibitors at no additional cost. Electricity is available.

Businesses exhibiting at the conference are subject to all applicable state laws regarding sales and use tax. Here is a publication from Kentucky that may be helpful. It is strictly your responsibility to determine your tax status.
 

Sharing or subleasing of booth space is not permitted. No pets or animals shall be permitted in the Exhibit Hall, with the exception of service animals for persons with disabilities.

Exhibitor's name, logo and link to website will be listed on the CMS website's conference exhibitor page. 

Applying for an Exhibit Space
To apply for a booth, you must fill out an application (the Register Now link below) and be accepted by CMS as an exhibitor. Solely at their discretion, the Cincinnati Montessori Society reserves the right to determine what vendors may exhibit.

Once an application is accepted, space will be assigned based on the date of the original receipt of the application. Exhibit space is limited, so it is recommended that potential exhibitors apply as early as possible.

 Payment in full is required via PayPal.

 You will be notified within two weeks of receipt of your application if you have been accepted.

Cancellations must be received via email to conferenceinfo@cincinnatimontessorisociety.org by February 12, 2023. A refund of 50% will be made up to that date. No refunds will be made after that date.

Hotel Accommodations

Nearby hotels are:

• Cincinnati Marriott at RiverCenter (connected to the NKYCC with a skywalk)
• Embassy Suites by Hilton Cincinnati
  
• Courtyard by Marriott Cincinnati/Covington
• Holiday Inn Cincinnati Riverfront
  

Exhibit Hall Hours

Exhibitor Move In: Friday 4:00 PM -7:00 PM and Saturday 6:30 AM – 8:00 AM
Exhibitor Hours: 8:00 AM – 4:00 PM
Exhibitor Move Out: 4:00 PM – 6:00 PM
 

Floor Plan
The floor plan is pictured below. You may request a specific booth(s), but if your request is not available, you will be assigned the next closest booth. NOTE: CMS reserves the right to update, modify, or otherwise change the floor plan and exhibit hours. 

 

 

Information for Sponsorship Opportunities

We would like to invite you to participate in the 2022 CMS Conference by sponsoring this exceptional gathering of Montessori professionals. Our sponsors help defray the cost of putting on this major event, making it accessible for teachers from all types of schools.

 The Society’s primary goal is to provide a network of support for Montessori Schools. As the face of American education continues to evolve, Maria Montessori’s theories become more relevant than ever. Last year’s conference attracted a large group of teachers and administrators who enjoyed presentations and discussions on diverse topics relevant to their unique roles in the educational community.

The CMS Conference offers an opportunity for your business or organization to increase exposure to this regional network of Montessori schools. The unique venue allows your business to directly target potential customers through conference programs, web exposure, signage and face to face interaction with attendees.

Conference Major Sponsors $850
Recognition on the front of the Conference Program and on conference signage - including the marquis on front of the Northern Kentucky Convention Center; Company's literature/flyer/brochure placed on tables in the morning; Recognition from the podium at the start of the day's program; Conference Bag Insert; Booth in Exhibit Hall; Logo and link on the home page of the CMS website.

Keynote Sponsor $600
Recognition from the podium prior to keynote address; Recognition in Conference Program and on Keynote signage; Company's literature/flyer/brochure placed on tables before the Keynote; Conference Bag Insert; Booth in Exhibit Hall; Link on CMS website.

Lunch Sponsor $450
Recognition on conference signage and in Conference Program; Company's literature/flyer/brochure placed on tables before lunch; Conference Bag Insert; Booth in Exhibit Hall; Logo and link on CMS website.

Conference Bag Sponsors $200- (limited to six opportunities) $200
Your logo will be prominently displayed on the tote bag given to every conference participant. Great exposure at the conference, and long after!  

Conference Bag Inserts $100                                                                                                             Send us 275 flyers, brochures, catalogues or something small to include in the participants bag. Items must be received by February 9, 2023 and shipped to: Xavier University Montessori Lab School, 1024 Dana Ave Cincinnati Ohio 45229 C/O CMS Tori Pinciotti.

For any questions regarding exhibiting or sponsorship, please contact:
Meri Fox/Erin HIll                                                                               conferenceinfo@cincinnatimontessorisociety.org                                                                                    

Cincinnati Montessori Society's 2023Conference Exhibitor and Sponsor Registration

Register Now!