2019 - 2020 Registration Policy

Registration

The registration process is complete when the school has received:

• Online registration
• Student Profile
• To qualify for in-parish tuition rate: Confirmation of Parishioner Status for In-Parish Tuition Rate
• FACTS Tuition Management enrollment (returning students will be automatically re-enrolled in FACTS)
• Registration fees paid (fees will be recorded FACTS):  $250 per child – Kindergarten – 8^th grade; $150 per child – Preschool/Pre-K
• Records: Certificate of Immunization Status (CIS) and birth certificate

All Registration fees are non-refundable

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Tuition

 The School Commission under advice and consultation of the principal is responsible for setting up the non-refundable registration fees as well as tuition rates.  Our school offers 3 tuition payment options:

• Annual – 1 payment (September 5^th)
• Semi-Annual – 2 equal payments (July and January 5th)
• Monthly - 12 equal payments  (The 5^th day of every month July through June)  

Tuition and incidental payments are made through FACTS (enrollment fee applies). Late fees will be applied if the account is not current.  Families that are experiencing financial difficulties should contact the principal immediately.

In-Parish Tuition

Families of K-8 students register under one of two categories: in-parish or out-of-parish.  To qualify for the in-parish rate for the current school year, a family must meet the following criteria:

• A Confirmation of Parishioner Status for In-Parish Tuition Rate form must be approved by the parish and returned to school office. 
• Families must have a Parish Commitment Card on file with Our Lady of Guadalupe Parish no later than December 1^st of the current school year.  A suggested minimum donation is $50 per month.
• Families must be current with their Parish Commitment/Sunday Giving.
• Families participate in Mass attendance and involve themselves in the various outreach/educational programs of the parish.

Financial Aid or Tuition Assistance

Our Lady of Guadalupe School is committed to providing access to students from all socio-economic backgrounds.  If tuition assistance is needed, Our Lady of Guadalupe has extensive need-based awards. For more information contact the school office 206-935-0651 or visit the Fulcrum Foundation website.  Applications are made through FACTS.

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      In-Parish Tuition                                                       Out-of-Parish Tuition

Early Learning Center (ELC):  Preschool and Pre-K:

More details and options are available (see separate ELC tuition information).

Withdrawal Policy

Our Lady of Guadalupe School contracts with faculty and staff and incurs financial obligations for the entire school year.  In order for OLG to meet these financial obligations, when a student is enrolled, the parent/guardian assumes obligation to pay the contract in full.

In order to receive a full refund of the tuition paid, the parent/guardian must advise the principal by July 31^st 2019 if the student will be withdrawing.  Registration fees are non-refundable under any circumstances.

• If a student is withdrawn by the first day of school, 5% of the tuition is non-refundable
• If a student is withdrawn between the first day of school and the end of the first trimester, 50% of the tuition is non-refundable
• If a student is withdrawn after the end of the first trimester, 100% of the tuition is non-refundable

 Extenuating circumstances regarding the withdrawal of a student will be considered on a case-by-case basis.

 The school reserves the right, if any tuition is past due, to remove the student(s) from the school.  The school has the right to refuse re-enrollment for the following school year until financial commitments have been met.  No transcripts of grades or school records of any child enrolled in the school will be provided unless prior and existing school fee obligations have been met.

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Extended Day Care (EDC) (optional program)

Explanation of Rates

• Registration Fee – Each family shall pay an annual $30 registration fee to use this program.  
• Grades K-8: Rate is $6 per hour per child.  There is a minimum one-hour charge per visit.  After the first hour, time is broken down into half hours with a five-minute grace period (i.e. 3:00 – 3:45 = 1 hour, 3:00 – 4:30 = 1.5 hours, 3:00 – 5:05 = 2 hours)
• ELC (Preschool/Pre-K): $40 per month per child before school care 7:00-8:00 AM; $100 per month per child after school care 4:00-6:00 PM
• Invoices will be created in your FACTS account by the 26th of the month reflecting the prior month’s balance.  If payment is not received by the due date, a late fee may be assessed in FACTS.
• Late Pick-up – A fee of $1 per one (1) minute after 6:00 PM will be added to your monthly statement.  Failure to pay these fees will result in your child being denied care until payment is made.

Extended Day Care (EDC) Schedule – EDC is open from 7:00 AM to 6:00 PM and is open on half days, but closed during full days off from school unless otherwise stated.  EDC will follow the schedule for late start if we have inclement weather.

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Band

Band is an elective program for 5^th-8^th grade.  The annual cost per student it $160 or $20 monthly for eight months.  Fees will not be prorated, unless approved by the school principal.

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Auction Requirements

A classroom auction fee of $15 per child will be charged to your FACTS account at the start of the school year.

Additionally, each family is required to procure an auction donation valued at a minimum of $200 or provide a $200 cash donation.  Procured items/donations are due no later than December 6th, 2019.  If the auction donation paperwork IS NOT complete by the deadline, an auction fee of $200 will be charged to your FACTS account.

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Commitment Hours Requirements

From May 1, 2019 through April 30, 2020, the requirements for commitment hours, or volunteer time to our school and/or parish are:

• Returning families – 50 hours
• New families Grades K-8^th – 40 hours
• Preschool/Pre-K – 20 hours

Unmet hours will be charged at the rate of $25 per hour to FACTS.

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To Volunteer for Your Child’s Class – Virtus Safe Environment Program

To help in the classroom, drive on field trips, tutor, or to be a CYO coach or volunteer, you must complete the Virtus Safe Environment Program.  Please go to VirtusOnline.org to register and complete the training or to check your status on previous training.

• Using your home address is important because your training record will follow you to a new ministry location and make it easier to locate your information, instead of being combined with an entire school or parish location.
• Use a valid email address for the Certificate of Completion; otherwise you may not receive a copy to turn into your school/parish.
• List all locations at which you will participate.  This allows all locations to verify the participant has completed the required training.

Please contact sandyp@olgseattle.org with questions.

Photo Authorization

Consent is not required if photo includes child in a group of 3 or more and without published names. 

School Directory and Emergency Notification System

Contact information from the Student Profile will be used in the School Directory and for our emergency notification system. 

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