When

Sunday, May 5, 2019 from 10:00 AM to 5:00 PM EDT
Add to Calendar

Where

Westfield, NJ

Downtown Westfield
Elm St., Quimby St., East Broad St. & Prospect St.
Westfield, NJ 07090

Event Address Map
Driving Directions

Contact

Donna Vella
This Is It! Productions
201-653-2699 X251
dvella@thisisitproductions.com

Westfield Spring Fling 2019 Vendor Application

The streets of Downtown Westfield transform into a virtual shopping pavilion of more than 300 artists, retailers, and culinary delights along with non-stop entertainment and a KidZone packed with rides and activities. It's a flagship spring celebration not to be missed! SOLD OUT FOR FACE PAINTING, SAND ART, HENNA, BODY PRODUCTS, CANDLES!

* Required information

THE INFO WE NEED!

  • *
  • *
  • *
  • *
  • PLEASE NOTE THAT CHECK-IN INFORMATION WILL HIT YOUR INBOX ONE WEEK PRIOR TO THE EVENT

  • *
  • *
  • *
  • *
  • *
  • *
  • Fee

    Type Fee
    $180.00
    $325.00
    $345.00
    $655.00
    $560.00
    $1,085.00
    $245.00
    $455.00
    $180.00
    $325.00
    $140.00
    $245.00
    $530.00
    $1,025.00

2019 VENDOR FEES

  • FOR FOOD VENDOR APPLICATION PLEASE CONTACT DONNA AT (201) 653-2699 x251 FOR APPROVAL AND PAPERWORK FOR BOARD OF HEALTH, FIRE AND INSURANCE. ANYTHING EDIBLE MUST BE APPROVED BY DONNA.

  • ARTIST: $145 per space, (12x10) for selling hand made items, by you the artist, not handmade by another person or in another country. IF YOU HAVE CRAFT & RETAIL MERCHANDISE YOU MUST PAY RETAIL. PHOTOS OF ALL HANDMADE ITEMS MUST BE SENT TO DONNA (dvella@thisisitproductions.com). APPLICATIONS RECEIVED AFTER 4.12.19 WILL BE SUBJECT TO A $35 LATE FEE

  • RETAIL: $310 per space, (12x10) selling any commercial merchandise, services, sole proprietor. APPLICATIONS RECEIVED AFTER 4.12.19 WILL BE SUBJECT TO A $35 LATE FEE.

  • CORPORATE: $525 per space, (12x10) national brand or company, home improvement companies, franchises. APPLICATIONS RECEIVED AFTER 4.12.19 WILL BE SUBJECT TO A $35 LATE FEE.

  • NON PROFIT: $210 per space, (12x10) for 501(c)3 (please attach mission statement & proof of non-profit status). APPLICATIONS RECEIVED AFTER 4.12.19 WILL BE SUBJECT TO A $35 LATE FEE.

  • THE GREATER WESTFIELD AREA CHAMBER OF COMMERCE MEMBER $145 per space, (12x10) per event, for selling any commercial products & services. MUST BE A MEMBER IN GOOD STANDING. APPLICATIONS RECEIVED AFTER 4.12.19 WILL BE SUBJECT TO A $35 LATE FEE.

  • THE GREATER WESTFIELD AREA CHAMBER OF COMMERCE MEMBER NON-PROFIT - $105 per space, (12x10) for 501(c)3 organization (please attach mission statement & proof of non-profit status). MUST BE A MEMBER IN GOOD STANDING. APPLICATIONS RECEIVED AFTER 4.12.19 WILL BE SUBJECT TO A $35 LATE FEE.

  • THE GREATER WESTFIELD AREA CHAMBER OF COMMERCE MEMBER - $495 if participating in SPRING FLING, FESTIFALL, GARWOOD ROCKS & FANJAM. MUST BE A MEMBER IN GOOD STANDING. YOUR APPLICATION AND PAYMENT FOR ALL 4 EVENTS MUST BE RECEIVED BY APRIL 5, 2019. YOU MUST REGISTER & PAY FOR ALL 4 EVENTS IN ORDER TO RECEIVE THE DISCOUNTED FEE. AFTER APRIL 5, 2019 THE DISCOUNT IS NO LONGER APPLICABLE.

  • *
     characters remaining
  • RAIN CLAUSE: For all outdoor events, it is ultimately a collective decision between TIIP and the local police chief to judge in good faith whether or not personal safety or property are threatened or compromised by threatening or inclement weather. If weather conditions are determined to be abnormal during event hours and have an adverse effect on the scheduled Event, the Event will be canceled. If the Event is canceled due to inclement weather before or during the event, SPONSOR/VENDOR will not be entitled to any form of refund or credit. A rain date will not be issued.

2019 VENDOR DETAILS - PLEASE READ CAREFULLY

  • IF YOU ARE SAMPLING DIPS, OILS OR ANY FOOD PRODUCT YOU MUST OBTAIN A TEMPORARY FOOD LICENSE FROM THE BOARD OF HEALTH. PLEASE CONTACT DONNA AT DVELLA@THISISITPRODUCTIONS FOR THE FORMS.

  • Exhibitors will keep booth assembled and staffed for entire duration of the Festival and remove all merchandise, boxes, debris. Vendors are not allowed to deposit trash in barrels or cans available for Event patrons. YOU ARE NOT ALLOWED TO HAVE ANY BOXES, CONTAINERS, CHAIRS OR PERSONAL BELONGINGS ON THE SIDEWALK. YOUR BOOTH SPACE IS ON THE STREET ONLY.

  • EXHIBITOR MAY NOT STAND BEYOND 10FT OF BOOTH OR WALK THE EVENT TO SOLICIT. EXHIBITOR IS RESPONSIBLE FOR TENT, TABLES & CHAIRS. Tent must be weighted & covering must meet the following specifications: standard four-corner nylon or vinyl weaves (i.e. E-Z Up Type). TABLES MUST BE COVERED WITH CLOTH COVERINGS DOWN TO THE GROUND. TARP STYLE TENT STRUCTURES WILL NOT BE PERMITTED.

  • Only those items written in application and included in photos will be permitted for sale. The event organizers reserve the right to refuse unacceptable items for display or sale. EXHIBITOR MAY NOT REASSIGN OR SHARE BOOTH SPACE. Exhibitor may not offer free face painting or tattoo's. Balloon's must be pre-approved by the event organizer. ANYTHING EDIBLE MUST BE PRE-APPROVED BY THE EVENT ORGANIZER & OBTAIN A TEMPORARY FOOD LICENCE FROM THE WESTFIELD BOARD OF HEALTH WHICH INCLUDES AN ADDITIONAL FEE.

  • Non-Profit Organizations are strongly encouraged to create an interactive activity (i.e. Craft, Game) in conjunction with promotion of mission statement. YOU MAY NOT OFFER FACE PAINTING, TATTOO'S, DRINKS OR CANDY.

  • The event organizer reserves the right to decline, prohibit or remove any exhibit which is deemed out of keeping with the character of the Event, including persons, things, products, services, printed material, conduct, alcohol, smoke, noise, etc. Exhibitors will not use flashing lights or noise making devices. GENERATORS MUST BE PRE-APPROVED IN WRITING TO THE EVENT ORGANIZER. IF THE GENERATOR IS TOO LOUD OR THE ORGANIZER RECEIVES COMPLAINTS THE GENERATOR WILL BE SHUT DOWN. IF YOU HAVE A GENERATOR A FIRE EXTINGUISHER MUST BE PRESENT IN YOUR BOOTH. IF IT IS NOT YOU WILL BE ASKED TO REMOVE THE GENERATOR. NO WATER OR ELECTRIC IS PROVIDED.

  • Exhibitors can not use the Event name or logo on any merchandise (T shirts, mugs, etc.) sold or given to the public without pre-approval, in writing, by the event organizer.

  • THE FOLLOWING ITEMS ARE NOT ALLOWED TO BE SOLD OR GIVEN AWAY: SILLY STRING, TOY GUNS, SWORDS, POPPERS OR ANY WEAPONS OF ANY KIND. IF YOU HAVE THESE ITEMS AT YOUR BOOTH YOU WILL BE ASKED TO REMOVE THEM. IF WE FIND YOU SELLING THESE ITEMS YOU WILL BE ASKED TO LEAVE THE EVENT WITH NO REFUND.

  • The undersigned understands that this form shall become a binding contract upon acceptance by This Is It! Productions, Inc. and The Greater Westfield Area Chamber of Commerce and agrees to a) release event organizers, Town of Westfield, its agents and employees, and Event Sponsors from any loss or damage and all liability for the duration of the Event and its set-up and breakdown period, and b) abide by the Event rules and regulations which are a part of this agreement and event organizers rules and regulations governing events for 2019*

  • *

    I have read and agree to the above information:

$9,999.99

Payment

Payment Method

Payment Summary


Yes, I would like to receive your email newsletters

Register