IEEE 802.1/802.3 May 2013 Joint Interim HOSTED BY
Where
The Fairmont Empress
721 Government Street
Victoria, BC V8W 1W5 Hotel phone: +1-250-384-8111 Hotel FAX: +1-250-381-4334 Reservation FAX: +1-250-389-2747
Reserve hotel room by April 12 for group rate (based on availability within the room block)
Contact
Lynn Kennedy
IEEE 802.1/802.3 Interim Meeting planner
Fly to Victoria International Airport (YYJ). Connect in Vancouver, BC, or Seattle, WA (requires US entry).
For discounted airfare on Air Canada, the official Canadian meeting airline, or for Air Canada code shares , enter XQ6V8CG1 in the Promotion Code box before searching for flights.
For discounted airfare on Alaska Airlines, enter ECMU310 in the Discount Code box before searching for flights.
Ground transportation options from YYJ to The Fairmont Empress include AKAL Airporter Shuttle van service ($13, $19, or $21 CAD per person, one way - form small groups for lower fares) and taxis ($55-60 CAD one way).
Passenger and car ferry service to Victoria, BC, and other points on Vancouver Island, is available from mainland points in British Columbia, Canada (British Columbia Ferries), and Washington State, USA (Victoria Clipper from Seattle, Black Ball Transport MV Coho from Port Angeles).
Visa Information
If you require an invitation letter for a visa application to attend any of these sessions please contact the meeting planner.Visiting Victoria
Located on Vancouver Island, just 95 kilometers (59 miles) southwest of the city of Vancouver, across the Straight of Georgia, Victoria is the capital of British Columbia. You're sure to enjoy taking a few days to explore this beautiful destination.Meeting Hotel Information
A discounted room rate of $169 (CAD), exclusive of taxes, is offered at The Fairmont Empress until 12-April at 6pm Pacific Time, based on availability within the room block. The room block dates are 11-May through 18-May; the group rate will be extended three days before and after the room block dates, if rooms are available. Reservations must be guaranteed by a credit card or a deposit for one night's room and tax. The group rate is not available from the Fairmont website. It is only available from the group reservation page. Anyone calling to book a room should provide the group code "IEEE 0513" to the reservation agent.
In room Internet is complimentary for reservations at the group rate. Valet or self parking parking at The Fairmont Empress is $30/day for overnight hotel guests, and includes in/out prvileges.
Hotel Cancellation Policy
Guests may change their arrival date, length of stay or cancel a reservation entirely up to 72 hours before check in without penalty.
Individuals who cancel a reservation less than 72 hours before check in will be charged for one night's stay. Individuals who change their arrival date less than 72 hours before check in may be charged for their previously reserved first night at the discretion of the hotel.
Failure to claim a reservation (No-Show) will result in a charge for one night's stay. This charge will be posted to the individual guest credit card provided to guarantee the room reservation.
The Fairmont charges an Early Departure Fee of a full night's stay for guests who depart prior to their confirmed departure date.
Registration
Any individual who attends any part of this interim meeting must register and pay a meeting fee. Registration and meeting fee options are as follow:
Early Registration before 5pm PDT Friday April 19, 2013
- $300 US for attendees staying at The Fairmont Empress (TFE)
- $450 US for Victoria, BC residents with legal proof of local address
- $600 US for all other attendees (those not registered at TFE or without proof of local residency)
Late/Onsite Registration after 5pm PDT Friday April 19, 2013
- $550 US for attendees staying at The Fairmont Empress (TFE)
- $750 US for all other attendees (those not registered at TFE)
The meeting fee covers AV equipment, network/Internet services, power hook-ups for laptop computers, continental breakfast, morning and afternoon refreshments, and meeting services and supplies.
The combined hotel room stays of 802.1 and 802.3 attendees covers the meeting rooms themselves. For this reason, anyone who is not a registered guest at The Fairmont Empress must pay a higher meeting fee than attendees staying at the meeting hotel. The correct meeting fee must be paid prior to receiving your badge, which permits entrance to scheduled sessions.
Cancellation Policy
If you register for this meeting and then are unable to attend, you must request cancellation of your registration no later than 5pm PDT Friday May 3, 2013 to receive a refund of your meeting fee.
*SASB approval expected by the end of April 2013.