Thursday, July 13, 2017 at 8:00 AM CDT
Saturday, July 15, 2017 at 4:00 PM CDT

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Hyde Park Baptist Church 
3901 Speedway
Austin, TX 78751

Driving Directions 


Mary Ann Bradberry 
Texas Baptist Church Weekday Education Association 
(512) 585-2072 

2017 Central State Vendor Registration 

Join the Texas Baptist Church Weekday Education Association's Central State Conference, 
Thursday, July 13 - Saturday, July 15, 2017. The conference will be hosted by Hyde Park Baptist Church, address and map are on the left side of this page. 

Attendees of this Conference - Early childhood administrators from private and public schools; directors and staff of weekday education centers, Pre-Kindergarten programs,child care centers and family child care providers. 

Benefits of Exhibiting with TBCWEA! 

  • Maximum Visibility– You will be located where registrants will pass you many times a day. 

  • Free Publicity-You will be listed in the conference program if you register by June 1. 

  • Meet Face-to-Face with a targeted audience for your products and services. 

  • Expect an Interested Audience for demonstration of new product introductions. 

  • Generate new sales leads. 

  • Opportunities to network with existing clients.  

Exhibitor Policies and Regulations 

  • Exhibitors may not alter the locations of booths or tables without the written consent of TBCWEA. The assignment, subletting, selling, or sharing of space already assigned is prohibited without the prior consent of TBCWEA. We reserve the right to alter the locations of exhibits if deemed advisable and in the best interest of the conference generally.  

  • Required Booth Etiquette 
    Fire codes and common courtesy require that you contain your display to your booth space. No soliciting or promoting of a business is allowed in the aisles outside your assigned booth space. Please be courteous to your fellow vendors. In addition, isles, passageways, and lobby exit areas giving access to fire-extinguishing apparatus must be kept clear at all times.  

  • As an exhibitor, you will receive one 6 feet table, one chair, a name badge, one lunch, company listed in program (if payment received by June 1). Booth sizes will vary due to location.  
    (An additional 6 foot table is available for an additional fee. See registration information.) Exhibitors may not alter the locations of booths or tables. TBCWEA reserves the right to alter the locations of exhibits if deemed advisable and in the best interest of the conference.  

  • The exhibit must be designed and displayed to conform to the size of the space assigned. Nothing shall be displayed in such a manner to obstruct the view of, or interfere with the exhibits of other vendors. Shelving, banners, clothing and other display items must fit within the booth space or approved by TBCWEA staff. ALL MATERIALS USED MUST BE FLAME PROOF. 

  • TBCWEA reserves the right to prohibit or remove any exhibit that, in the opinion of TBCWEA, may detract from the general character of the conference as a whole. This reservation includes persons, objects, printed matter, or anything of a character that TBCWEA determines objectionable to the conference. In the event of such restriction or eviction, TBCWEA is not liable for damages nor will it refund rentals or other exhibit expenses. Order taking and direct sales of educationally related products or services by exhibitors are permitted only in the exhibit area. 

  • Exhibitors that choose to sell merchandise at TBCWEA Conferences assume full responsibility in securing vendor license and collecting applicable taxes. 

  • In no event shall TBCWEA be liable for special, indirect, or consequential damages, or losses of profits, arising from exhibitor’s activities during the conference or under this agreement. 

  • While exhibitors are moving in and out through the loading area they will not leave their vehicle unattended for an extended period of timePlease be aware that other exhibitors may be waiting to load or unload. 

  • Vendors are expected to donate at least one door prize of $25.00 value. 

  • Each exhibitor will receive one lunch. Additional lunches are available for purchase. (See registration form) 

  • Vendors wishing to present a session(s) may make a request to the Executive Director (maryann@tbcwe.org) by submitting the title and description of the session.  

  • Expected attendance: 700-800 over the 3 days.

Payment and Set-up  

  1. If you choose to pay by check, the check must be received by the date of the conference or you will not be a registered vendor and will NOT be available to set up. 

Exhibit Fees:  

One Table (6-8 ft.)Space: $225 

Two Table (6-8 ft.) Space: $300 

Special Sponsor Opportunity!  
$500 Sponsor

  1. Special Recognition in Conference Program 

  1. Promotional Insert in Conference Bags (must be sent to TBCWEA by June 10). 

  1. Five-minute opportunity to promote product/company in a general session. 


Wednesday, July 12, 2:00-5:00 pm. 

Exhibit hours: 

Thursday, Friday, and Saturday, July 13-15, 8:00 am - 4:00 pm. Exhibits may be dismantled beginning at 3:00 pm on Saturday, July 15.