GACSB's 22nd Annual Educational Exchange

Vendor Registration

Dear Friend:

You are cordially invited to the 22nd Annual Educational Exchange of the Georgia Association of Community Service Boards, Inc (GACSB) scheduled for October 27-29, 2019 at The Lodge & Spa at Callaway Gardens in Pine Mountain, Georgia. The Educational Exchange brings a common perspective to professionals and advocates providing Mental Health, Intellectual/Developmental Disabilities and Addictive Diseases services in Georgia. 

Please consider how your organization can help equip our members to be even more efficient and successful in an increasingly competitive market.

The format for this year’s conference is specially designed to create more exposure for your organization and increased interaction with decision makers.

Exhibit Hall is open throughout the event with special networking opportunities:

• Welcome reception
• Breakfast in the exhibit hall
• Breaks in the exhibit hall

We welcome you to become a part of THE meeting of the year by becoming a sponsor and reserving exhibit space. Exhibit space is limited and will be offered on sponsorship level, then first-come basis. Keep scrolling to find information on sponsorship opportunities, pricing, and contact information in the Sponsor & Exhibitor Profile section. Then click on REGISTER NOW to secure your level of participation! If you are unable to attend this meeting but would like to be a sponsor, please contact us as soon as possible.

We hope that you will consider joining our Board Members, CEOs, CCOs, CFOs, CIOs, COOs, Medical Directors, HR Directors and clinical practitioners from across the state of Georgia for this three day, October 27-29, 2019 event at The Lodge & Spa at Callaway Gardens in Pine Mountain, Georgia.

Your participation will add to the experience for attendees from each of the Community Service Boards, and we look forward to seeing you in October!

Sincerely,

Robyn Garrett

GACSB Executive Director

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Agenda

https://files.constantcontact.com/07a4b2d2301/625e9e70-5d05-45ab-b897-5b97cfabed5e.docx

https://files.constantcontact.com/07a4b2d2301/a84d6c73-2cb5-4776-b2a5-4151b6ff28f2.pdf

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Logistical Vendor Details:

Callaway's Vendor Release Form (REQUIRED):

https://files.constantcontact.com/07a4b2d2301/62bbdbee-b01f-4a51-b11f-9e962b67af7c.pdf

Callaway's Venue Maps: 

https://files.constantcontact.com/07a4b2d2301/ec0773e2-b7f7-4737-8900-35eea3f39b7a.pdf

Callaway's Electrical/Supplies Order Form & Shipping Instructions:

https://files.constantcontact.com/07a4b2d2301/432de475-7220-4d8e-9c33-239b5011abf1.pdf

*TO ENSURE YOUR PACKAGES ARE PROPERLY RECEIVED, PLEASE BE CERTAIN TO REFERENCE AND FOLLOW THE ABOVE SHIPPING INSTRUCTIONS FROM CALLAWAY GARDENS*

Other Helpful Details:

• Among the ~325 participating are: Board Members, CEOs, CCOs, CFOs, CIOs, COOs, Medical Directors, HR Directors, clinical practitioners, as well as other stakeholders.
• As a registrant, you are welcome to join any sessions, meals, breaks, and sign-up for CEUs/CMEs.
• A single table with two chairs will be provided for each vendor (6 feet wide X 3 feet deep X ~30 inches tall). Tent cards will be placed on the tables for your convenience and easy identification. Table cloth and skirt colors are at the venue's discretion; black. All vendors will be on carpeted flooring.
• The Lodge & Spa at Callaway Garden has indicated vendors will enter from the main entrance. It is their recommendation that you bring your equipment on-site vs. shipping as there is extremely limited space so holding fees will apply. Please note the Convention Center has indicated there staff will not be able to assist you with unloading. There will be a dedicated cart available for your use however on a first come, first serve basis.The venue has indicated they will place smaller packages at the your booth but larger packages will need to be claimed from Christi Connors (Conference Manager).
• Vendors are asked to have their booth/table broken-down by 2:00PM on Tuesday, October 29. Simply leave your outbound items packaged and labeled on/beside your booth for carrier pick-up. Callaway Gardens has indicated they will be unable to assist with providing shipping supplies/labels, please come prepared
• A current attendee listing will be distributed via e-mail to registered vendors at one month and one week prior to the event. The final listing will be distributed a few weeks following event's conclusion.
• Booth/table selections are based on participation level as well as time of electronic registration completion date.Selection of conference sponsor’s on-site benefits will be offered based on participation level as well as time of electronic registration completion. PLEASE EXPECT AN EMAIL FROM LYLY TRINH TO MAKE AVAILABLE SELECTIONS LATE SEPTEMBER.
• Throughout the Exchange, drawings are made for attendees to receive door prizes. We welcome your company to bring any promotional prizes you wish to donate to the raffle. Simply drop off your donations at the GACSB registration/information desk.
• To ensure you are recognized in our printed materials, PLEASE FORWARD YOUR AGENY LOGO (in the highest resolution format available) following completion of your electronic registration to LTRINH@SHPLLC.COM BY CLOSE OF BUSINESS FRIDAY, SEPTMBER 20, 2019.

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Advertisement Opportunities

All advertising materials must be forwarded electronically, in a PDF format, to Lyly Trinh (ltrinh@shpllc.com) no later than close of business on Friday, September 20, 2019.

The program book is 8 ½" x 11"; Vertically bound on the left side. Should you not wish to lose text or image portions have your design team be mindful of this border.

Final No Bleed: Full Page - 7.5" x 10"; Half Page (Horizontal) - 7.5" x 5"; Quarter Page - 3.75" x 5"

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Book Your Room Today!

The Lodge & Spa at Callaway Gardens

4500 Southern Pine Drive, Pine Mountain, GA 31822

Chelsey Barber is our dedicated Group Reservations Representative and will be certain to assist you within 24-hours.

Email: cbarber1@callawaygardens.com

Phone: (706) 663-5075

The rates will be honored three (3) days prior and three (3) days post group's event but are based on availability until September 27, 2019:

Room Type                                          Single/Double

Lodge & Spa Rooms                           $179.00

Southern Pine Cottage Bedroom       $169.50

*A negotiated $2.50 Resort Services Charge (RSC) per bedroom, per night will apply.

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CANCELLATION POLICY

SHOULD YOU BE UNABLE TO ATTEND AFTER YOUR REGISTRATION IS COMPLETE, PLEASE BE ADVISED:

• All event cancellations must be made in writing; email is acceptable and should be made to the attention of Lyly Trinh (LTRINH@SHPLLC.COM).
• Refunds will be granted up to 30 days prior to the start of the Exchange but will be subject to a 50% cancellation fee.
• Cancellations received less than 30 days before the program will not receive a refund.

REGISTER NOW! 

Registration closed Sunday, October 20, 2019 at 11:59pm. Parties interested in participating following this date should contact Lyly Trinh at ltrinh@shpllc.com or 912-704-1729.