Lindsay Dawson
VP of Membership
BBH Preschool Mothers Club
membership@bbhpmc.org
Before completing your application, please be advised that the BBHPMC is completely run and operated by its volunteer Board and members. This club's success is dependent on the involvement of its members time and talents. As such, all members are required to
1. Complete at least one task for a committee* or participate in one committe. See below for descriptions of possible tasks or committee obligations.
2. Work one shift at our consignment sale in Fall (October 19 & 20, 2018) or Spring (April 26 & 27, 2019). You will sign up for a shift via Sign-Up Genius closer to the date of the sale.
Please contact us with questions, suggestions or concerns (about this application or the Mom's Club in general) via email (membership@bbhpmc.org); we would love to hear from you. We are looking forward to another year of fun!
Best,
Lindsay Dawson
VP of Membership
*COMMITTEE DESCRIPTIONS
As per bylaws, Board Positions are filled by the President
*All members are required to assist the club by helping with at least one (1) committee task. BBHPMC will commit to this task via electronic sign-up sheets that will be distributed to the group as the tasks become available. We will work with you to accomodate your schedule and availability.
Fall Fest, Santa Party, Spring Fling
Plan and work at the party. Activities may include meetings, ordering supplies, hiring entertainment, doing crafts, promoting the event on Facebook, creating a registration, answering questions, planning the food, set up and tear down. Fall Festival (Sept-Oct), Santa Pary (Dec), Spring Fling (Feb-Apr)
Communications
Chair and committee are responsible for maintaining the Club’s website and online accounts, posting on the club’s social media site, marketing the club, and placing information in local print media. Partner with the Membership Committee to attend one of several predetermined events a year to market and represent the club. Assist with Sponsorship requests as needed. Tasks for this committee are available year-round.
Community Service
Chair and Committee organize our clubs philanthropic efforts. Responsibilities may include contacting organizations, attending meetings, and helping to execute activities, collect/deliver items. Monthly projects year round.
Membership
Committee assists Membership Chair and members at general meetings and with contacting new and potential members. Will help plan and execute Membership Drive Events (parades, Playtime in the Park, community events, etc...). Tasks for this committee are available year-round.
Preschool Information Night
This committee holds an open house for both Preschools and the public to educate the members and community about what the local preschools have to offer. Responsibilities include planning and advertising the event, contacting the local preschools, getting food for the guests, set up, tear down, and working the event.
Safety Town
The Chair and this committee are responsible for taking the registrations from members, planning the graduation party, work the day of the parties, helping with set-up, pick-up of food, serving and clean-up. Events in June/July.
Spring Tea
Chair and committee will help create an event celebrating the year, and installing the incoming Board members. Duties may include, but are not limited to planning, booking location, selecting the menu, getting favors and decorations, providing entertainment. Tasks are available January to May, and attendance at the event in May.
Winter Charity
Chair and committee is responsible for creating an event to raise funds for a charity. Tasks may include finding an event location, soliciting donations, collecting donations for raffle baskets, tracking all donations and sending thank you letters. Tasks available up to date of charity event in winter (exact date to be determined)
Sponsorships
Committee is responsible for getting local business sponsorships and member business sponsorships. Responsibilities include looking for opportunities for sponsorship, tracking sponsorships and their renewal dates, sending request and thank you letters, turning in sponsorship donations to the assistant treasurer, and making sure the sponsor sends a jpeg of their logo with a link to their website. These items are then sent to the communications chair and the president to be added to the weekly newsletter and the website. Committment is year round.
Consignment Sales
Assist the chair and co-chairs of the two sales in raising money to help support the operating expenses of the club. Duties may include planning and working at one or both of the consignment sales, and other fundraising projects. Tasks available year round. Sales are October and April.
Welcoming
Chair(s) and committee welcome new and prospective members into the Club by providing welcoming activities and/or events. Works closely with the VP of Membership. Tasks for this committee are available year-round.
Programs
Chair(s) and committee plan social events and mmember meetings. Tasks for this committee may include set-up and clean-up around meetings, or planning social events for members throughout the year.
LIABILITY WAIVER
*NOTE – All members are required to E-Sign this waiver at the end of this application before your application can be processed.
I Hereby Give Permission For myself and my family to attend functions or activities sponsored by the BBHPSMC. I have read and agree to the BRECKSVILLE-BROADVIEW HEIGHTS PRESCHOOL MOTHERS CLUB ACKNOWLEDGMENT OF RISKS, ASSUMPTION OF RISK AND RESPONSIBILITY and RELEASE OF LIABILITY.WARNING: The Brecksville-Broadview Heights Preschool Mothers Club (the “Club”) seeks to provide opportunities for Club Members and their children to enjoy one another’s company and provide recreation opportunities for families involving preschool aged children, including field trips, parties, use of the Club’s inflatables and other equipment. While the Club intends to use reasonable care in selecting such activities, it cannot foresee all risks involved. Each Member must evaluate for himself or herself, and the Member’s child(ren), the risks inherent in each activity before participating. EXPRESS ASSUMPTION OF RISK AND RESPONSIBILITY: In recognition of the inherent risks of the activities which I and any minor children for which I am responsible, will engage in, I confirm that I/we participate willingly and voluntarily and I assume full responsibility for personal injury, accidents or illness (including death), and any related expenses. I also assume responsibility for damage to or loss of my/our personal property. AUTHORIZATION: I hereby authorize any medical treatment deemed necessary in the event of any injury or illness while participating in the Club’s activity(ies). I either have appropriate insurance or, in its absence, agree to pay all costs of rescue and/or medical services as may be incurred on my/our behalf. The undersigned Member or Guest, for himself or herself, his or her legal representatives, heirs and assigns, and with respect to each minor child of the undersigned, hereby releases, waives and discharges the Club, its Board Members, members, officers, employees (if any), agents and volunteers, and their respective successors and assigns (“Indemnities”), from all liability to the undersigned, his or her legal representatives, minor children, and the heirs and assigns of each, from any and all losses or damage and any claims or damages resulting therefrom on account of injury to such individuals’ person or property whether caused by the negligence of the Club or due to other factors while the undersigned is engaged in activities relating to the Club. The undersigned covenants not to sue the Indemnities, and agree to indemnify and hold the Indemnities harmless from any and all liabilities or claims made by other individuals or entities as a result of my/our actions. I give permission for me and/or my child(ren)’s picture to be used on the external publications or promotional materials, club website, in the club scrapbook, pamphlets, and newsletter and club group photo sharing site.